Part- Time Office Manager

Job Description

Job Description

At ANS, we’re not just a consulting engineering firm—we’re a team of trailblazers shaping the future of civil, structural, and geotechnical engineering. Recognized as one of the  Best Places to Work  and  Top 10 Hottest Engineering Firms in the US by Zweig Reports and featured in  Inc. 5000’s Top 250 for our staggering 1,748% growth, we’re proud of what we’ve built and where we’re headed.

We’re allergic to bureaucracy, thrive on innovation, and embrace data-driven decisions. If you love collaboration, creativity, and a fast-paced environment, we might just be your perfect match!

Why You’ll Love Working Here

A supportive, dynamic, and innovative team culture

Opportunities for growth and career development

A chance to make an impact on a rapidly growing organization

About the Role

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of their office, in offices across multiple U.S. locations. This position manages a wide range of operational and administrative tasks, contributing to a productive and positive work environment for all employees. The ideal candidate will be a highly organized, meticulous, and resourceful individual with excellent communication and interpersonal skills. This is a part-time role.

What You’ll Do

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Office Operations and Administration:

• Oversee and manage the daily operations of the office
• Serve as a point person for the office and manage different vendors
• Partner with HR to update and maintain office policies
• Manage all company assets
• Maintain the office budget by tracking all office expenses and ensuring timely payment
• Manage all office-related projects

Workplace Experience and Event Management:

• Managing office and executives’ calendars
• Planning, coordinating, and executing all office events
• Fostering a positive work environment and facilitating collaboration between team members
• Coordinating all safety and mandatory inspections, ensuring compliance with local health and safety regulations

Team Support and Coordination:

• Aid with onboarding new employees
• Support various departments with administrative and clerical tasks as needed
• Work hand-in-hand with the IT department to troubleshoot and ensure proper functioning of all office systems

“Must-have” profile of the successful candidate includes:

• Proven experience as an Office Manager, Facilities Manager, Hotel Manager, or similar role
• High school diploma or equivalent
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
• Experience managing vendor relationships
• Experience with event planning
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively
• Proactive and problem-solving mindset
• Strong attention to detail
• Strong people skills with a professional and friendly demeanor
• Excellent written and verbal communication skills
• Discretion and ability to manage confidential information
• Ability to work independently with minimal supervision

“Nice-to-have” profile of the successful candidate includes:

• Associate or bachelor’s degree in business administration or related field
• Knowledge of CRM and Project Management systems is a plus
• Previous experience with fleet management and/or equipment management
• Proven track record of working on projects that involve multiple levels of the organization
• Basic understanding of HR functions

If you are ready to join a rapidly growing organization with a supportive team culture, ANS is the place for you!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.