Accounting Clerk / AP-AR Assistant

Description About the Position The Valley of the Sun JCC is seeking an Accounting Clerk / AP–AR Assistant to support our accounting team. The position focuses primarily on accurate and timely data entry for accounts payable and accounts receivable, including vendor invoices, customer charges, receipts, and payments. Our campus features a fitness center, outdoor pools, gymnasium, early childhood education center, cultural programs, day camps, recreational sports, and other programs serving members and nonmember participants. Work Schedule and Employment Status This position will begin part-time. Weekly hours and a consistent work schedule will be established at hire based on department needs and agreed availability. The employee will coordinate with the Senior Accountant to meet billing, payment processing, and month-end deadlines within scheduled hours. The position may transition to full-time based on organizational needs, transaction volume, employee performance, and budget availability. Conversion is not guaranteed and requires management approval. Any approved conversion will be documented in writing, including the effective date, schedule, compensation, and benefits eligibility. Part-time benefits are subject to JCC policies and applicable eligibility requirements. Upon conversion to full-time, the employee may become eligible for medical, dental, life, short- and long-term disability insurance, voluntary insurance options, paid vacation, sick and holiday time, 401(k), a health savings account, complimentary JCC membership, and program discounts, subject to plan terms and applicable waiting periods. Position Summary The Accounting Clerk / AP–AR Assistant processes routine financial transactions, maintains supporting documentation, and assists with account reconciliations. Working under the direction of the Senior Accountant, this individual follows established procedures and internal controls, identifies discrepancies, and communicates missing information or processing concerns promptly. Success in this role requires accuracy, dependable follow-through, confidentiality, and the ability to manage repetitive, high-volume work while meeting deadlines. Assignments will be prioritized to align with the employee’s scheduled hours. Essential Duties and Responsibilities Accounts Payable Receive, organize, and enter vendor invoices and approved expense reimbursements accurately and promptly. Verify vendor information, invoice numbers, dates, amounts, payment terms, and supporting documentation. Check for duplicate invoices and confirm required approvals before submitting items for payment. Apply established general ledger account and department codes; refer unclear coding to the Senior Accountant. Prepare payment batches and supporting documentation for review and approval. Record approved payments and maintain organized electronic files. Compare vendor statements with accounting records and assist in resolving missing invoices, credits, or payment discrepancies. Collect and maintain vendor documentation, including Forms W-9, and assist with information gathering for annual Form 1099 reporting. Accounts Receivable Enter approved customer invoices, program charges, and other billing transactions. Record cash, check, credit card, ACH, and other receipts and apply payments to the appropriate accounts and invoices. Prepare receipt batches and supporting documentation for deposits and reconciliation. Compare recorded receipts with deposit records and payment processor reports; identify and report differences. Process approved credits, adjustments, and refunds with appropriate documentation. Maintain customer account records and assist with statements and accounts receivable aging reports. Assist with routine past-due account follow-up under established procedures. Refer disputed balances, collection concerns, and requested exceptions to the Senior Accountant. Respond professionally to routine billing and payment inquiries from members, customers, and department staff. Accounting and Administrative Support Review transaction entries for completeness and accuracy and resolve or report errors promptly. Assist with monthly reconciliations of accounts payable, accounts receivable, and other assigned accounts. Support month-end close by completing assigned entries, organizing documentation, and identifying outstanding items. Prepare routine spreadsheets and reports as requested. Retrieve invoices, receipts, payment records, and other documentation for audits and internal reviews. Maintain accounting records in accordance with established retention procedures. Protect confidential financial, vendor, member, and employee information. Follow approval requirements and separation of duties; refer payment approvals, write-offs, and exceptions to authorized personnel. Communicate workload concerns, missing information, and processing delays promptly. Coordinate outstanding tasks with the Senior Accountant to maintain continuity between scheduled workdays. Perform other related duties assigned by the Senior Accountant or Chief Financial Officer. Requirements Qualifications and Experience High school diploma or equivalent required. Accounting coursework, an associate degree in accounting or business, or equivalent practical experience preferred. One year of bookkeeping, accounts payable, accounts receivable, accounting clerk, or related financial data entry experience preferred. Candidates with relevant coursework and demonstrated data entry accuracy may be considered without prior accounting employment. Basic understanding of bookkeeping, accounts payable, and accounts receivable. Accurate keyboarding and numeric data entry skills. Proficiency with Microsoft Excel, including data entry, sorting, filters, and basic calculations. Experience with accounting software or demonstrated ability to learn new systems. Experience with Microsoft Dynamics GP and X-Ledger accounting software is a plus. Nonprofit, membership, or community service organization experience is helpful. Ability to follow procedures, organize supporting records, and meet recurring deadlines. Professional communication skills and the ability to work effectively with staff, vendors, and members. Availability to maintain the agreed part-time schedule. Key Competencies Accuracy and attention to detail Organization and efficient data entry Dependability and accountability Confidentiality and ethical conduct Professional customer service Teamwork and willingness to learn Sound judgment in identifying and escalating discrepancies Ability to prioritize work within scheduled hours Compensation The hiring range is

$22–$25 per hour , depending on relevant experience, demonstrated skills, and qualifications. The position is hourly and nonexempt. Conversion to full-time does not automatically change the hourly rate. Compensation will be reviewed in connection with performance, internal pay relationships, and any material expansion of responsibilities.