IT Audit Manager

Technology Audit ManagerThe Technology Audit Manager is responsible for coordinating, gathering, organizing, reviewing, tracking, and maintaining all documentation requested or required for special audits, financial audits, investigations, compliance reviews, monitoring activities, and other formal reviews involving District technology operations, technology expenditures, technology assets, systems, software, contracts, vendors, and related records.The primary responsibility of this position is to serve as the District's central point of coordination for technology-related audit documentation. The Technology Audit Compliance Manager works with Information Technology, Finance, Procurement, Human Resources, Federal Programs, school administrators, vendors, and other appropriate departments to locate and assemble records responsive to authorized audit requests.This position does not independently conduct or render conclusions regarding an external or special audit unless specifically authorized within the scope of assigned duties. Rather, the position ensures that requested records are identified, collected, preserved, verified for completeness, appropriately organized, tracked, and provided to the Superintendent, Chief Financial Officer, Chief Technology Officer, auditor, investigator, or other authorized individual in accordance with District procedures.The Technology Audit Manager must exercise a high degree of confidentiality, accuracy, discretion, objectivity, and professional judgment due to the sensitive nature of special audits and investigations.Minimum QualificationsBachelor's degree in Information Technology, Information Systems, Accounting, Business Administration, Finance, Public Administration, or a related field.Three (3) to five (5) years of progressively responsible experience involving technology, records management, compliance, auditing support, finance, procurement, asset management, or governmental operations.Demonstrated experience gathering, reviewing, organizing, reconciling, and maintaining detailed records.Experience working with electronic records, spreadsheets, databases, financial systems, inventory systems, or technology management platforms.Ability to successfully complete all District-required background checks and employment requirements.Preferred QualificationsExperience in a New Mexico public school district or other governmental entity.Experience supporting special audits, financial audits, investigations, or compliance reviews.Experience with governmental accounting, public procurement, technology purchasing, federal grants, or fixed-asset management.Knowledge of New Mexico public school finance and procurement requirements.Knowledge of technology asset management, software licensing, system administration records, and technology contracts.Experience responding to formal document requests from auditors, investigators, governmental agencies, legal counsel, or District administration.Essential Duties and ResponsibilitiesSpecial Audit Documentation CoordinationThe Technology Audit Manager shall serve as the primary coordinator for gathering technology-related documentation requested for a District-authorized special audit.Responsibilities include:Receive and review authorized requests for technology-related documents, records, reports, data, and supporting documentation.Develop and maintain a comprehensive document request list for each special audit.Identify the District department, employee, system, vendor, or other source responsible for maintaining each requested record.Coordinate with appropriate personnel to obtain responsive documentation.Establish and communicate internal deadlines for responding to audit document requests.Track all requested documentation from initial request through final submission.Follow up with departments and employees regarding outstanding records.Maintain a detailed audit request log identifying:Date requested;Description of requested record;Responsible department or records custodian;Date internally requested;Due date;Date received;Date reviewed;Date provided to the authorized recipient; andStatus or outstanding action required.Organize documentation in a consistent electronic and/or physical audit file.Maintain clear indexing and naming conventions so records can be readily located and traced to individual audit requests.Maintain appropriate version control when documents are revised, supplemented, or replaced.Identify missing or incomplete documentation and promptly notify the appropriate administrator.Maintain documentation of reasonable efforts made to locate records that cannot be found.Coordinate supplemental documentation requests received during the course of a special audit.Maintain a complete record of documentation provided in response to each authorized request.Gathering Technology Records for Special AuditsGather and organize technology-related documentation that may include, but is not limited to:Technology purchase requisitions;Purchase orders;Invoices;Quotes and bids;Requests for proposals;Bid evaluations and procurement documentation;Vendor contracts;Professional service agreements;Software agreements;Licensing agreements;Subscription records;Technology service contracts;Vendor payment records;Receiving documentation;Packing slips;Proof of delivery;Technology inventory records;Fixed-asset records;Asset tags and serial numbers;Device assignment records;Equipment transfer records;Surplus and disposal records;Warranty documentation;Insurance documentation;Funding-source documentation;Federal and state grant documentation;Budget records;General ledger documentation related to technology expenditures;Procurement approvals;Board agenda documentation and approvals, when applicable;Technology project records;Work orders and help-desk records;System-generated reports;System access records;Administrative account records;Relevant system logs;Software installation or deployment records;Mobile device management records;Network equipment inventories;Cybersecurity documentation;Data backup and recovery records;Technology policies and procedures;Email or electronic communications when specifically authorized and requested;Vendor correspondence;Employee-issued technology records;Student-issued device records; andOther documentation determined necessary for the authorized scope of the special audit.Document Verification and ReconciliationReview gathered documentation for completeness and responsiveness to the specific audit request.Compare records across systems when necessary to identify missing or inconsistent information.Reconcile technology inventory records against purchasing and financial records when requested.Match purchase orders, invoices, receiving documentation, payment records, and asset records when applicable.Verify that serial numbers, asset numbers, locations, assigned users, funding sources, and other identifying information are documented when available.Identify apparent discrepancies without altering, concealing, or improperly correcting source documentation.Refer identified discrepancies to the appropriate administrator, Finance official, Technology official, auditor, investigator, or other authorized individual.Preserve original records and maintain the integrity of documents collected for the audit.Audit Request ManagementMaintain a master schedule of all technology-related special audit requests, deadlines, meetings, interviews, submissions, and follow-up requirements.Prioritize document requests based on deadlines established by auditors or District administration.Provide regular status reports regarding completed and outstanding audit requests.Immediately communicate anticipated delays or difficulties obtaining requested documentation.Maintain records of supplemental questions and follow-up requests.Coordinate with District administration regarding clarification of requests that are unclear, overly broad, duplicative, or require records from multiple departments.Ensure that no responsive records are knowingly omitted from the collection process.Technology Asset DocumentationGather and maintain technology inventory records necessary to support special audits.Assist with physical verification of technology assets when requested.Locate equipment identified by asset number, serial number, purchase record, funding source, school, department, employee, or other identifier.Document the current location and status of technology equipment when requested.