Travel Specialist

Corporate Travel Specialist - Domestic Travel Full‑time Remote availability: Open to remote work in the following approved states: WI, AL, AZ, FL, GA, ID, IL, IN, KS, LA, MI, MN, MO, MT, NE, NC, ND, OR, PA, SC, TN, TX, VA, WV. Summary Serves business clients by developing, organizing, implementing and evaluating domestic travel reservations; building client relationships; ensuring client satisfaction. Consistently demonstrates flexibility with schedule and assignments. Is knowledgeable in all facets of business travel and provides excellent customer service to both internal and external customers. Essential Duties and Responsibilities This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Providing exceptional travel services for domestic itineraries. Responsibility for meeting client needs, building value and strengthening Fox World Travel in a way that balances the needs of clients and expectations of the organization. Booking domestic reservations for air, travel, hotel and ground transportation, following up as necessary to complete reservations. Responding to requests for price quotations utilizing automated system(s) for domestic itineraries. Maintaining and promoting professional and courteous client relations by managing a prompt and accurate response to telephone and email communications. Remaining informed of all airline rules and regulations; rail services; vendor loyalty programs; security, DOT and documentation requirements; current affairs. Communicating information to clients accurately, appropriately, and professionally. Maintaining client profiles, ensuring special requests and reward program information are included. Processing air travel arrangement for passengers based on client’s requests while enforcing LOA timeline dates and fee structure; conducting flight monitoring on day of departure and return. Counseling clients on travel safety considerations, preferred supplier support, savings opportunities, logistical routings and options, and international entry requirements, if applicable. Handling large amount of information with strict attention to detail and strong organizational skills. Effectively multi-tasking while managing time and pressure and maintaining a professional rapport with clients. Relating to clients at various levels within their organizations using diplomacy and tact. Anticipating client needs and acting on special requests; may need to provide specialized services to VIP clients. Maintaining awareness and adherence to client’s procedures, programs & policy guidelines while consistently applying Fox World Travel practices and programs. Ensuring optimum customer service through effective use of computer systems and positive telephone techniques. Improving quality results by studying, evaluating, and making recommendations of process re-designs. Updating knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks. Operating with sense of urgency and interest and conveying that to the traveler through actions. Maintaining a high level of competency on Travelport GDS. Providing assistance to team members in researching and resolving service issues and help transitioning new team members into a DBTS role, as needed. Maintaining a favorable and collaborative working relationship with co‑workers in all departments to foster an environment of trust and mutual respect. Driving standards and best practices whenever possible and effectively fostering a culture of engagement. Enhancing the organization’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Being innovative and recommending new approaches, policies, and procedures to effect continual improvements in efficiency of operations and services performed. Other duties, projects and alternate assignments as determined by business need. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the job. 3+ years travel industry related experience OR equivalent combination of education and experience (preferred). Strong knowledge and demonstrated proficiency of all Microsoft Office Applications. Ability to work flexible hours within a scheduled shift (weekdays, 7:00am - 7:30pm CST). Proven ability to create domestic travel arrangements (air, hotel, and ground transportation). Demonstrated knowledge of industry codes and practices, as well as an understanding of travel requirements, i.e. regulations, travel requirements, visas, passports, immunization requirements, etc. Ability to concentrate and perform accurately while meeting applicable productivity measures. Ability to be highly productive in a self‑directed work environment. Good sense of geography and workings of travel industry in order to understand how to plan trips and construct itineraries. Ability to communicate with confidence and create a credible impression to clients. Effective listening skills with ability to determine root cause quickly, check for shared understanding and address misunderstandings promptly. Self‑motivation; demonstrate initiative with a strong commitment to personal goals, objectives and work ethic. Compensation and Benefits The estimated base pay range for this position starts between $22 and $26 per hour, less applicable withholdings and deductions, and is paid on a bi‑weekly basis. Eligible positions may receive additional incentive or commission, as outlined in applicable program details. Each benefit is subject to eligibility requirements as specified in plan documents, and Fox World Travel reserves the right to modify the benefits it offers. Physical Demands and Work Conditions Occasional business travel, overnight stay may be required for the following (but not limited to): training events, meetings, and/or to visit Fox World Travel locations. The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. When performing the duties and responsibilities of this position, the associate is regularly required to stand, walk, sit, climb, reach above shoulders, and move from place to place. The incumbent is frequently required to talk and listen and use hands to finger manipulate or handle. Specific vision requirements for this position include close vision and the ability to adjust focus. Incumbent is responsible for transportation between client locations. The incumbent may occasionally be required to lift up to 50 pounds. We acknowledge that attracting and retaining the best talent is key to our strategy and success as a company. As a result, we strive to structure competitive compensation offers to ensure we are able to attract the best candidates. The salary range provided represents our good faith estimate as to what our ideal candidates are likely to expect. We structure our offers within the range based on location, experience, education, industry knowledge, technical and communication skills, market conditions, and other factors that may prove relevant during the interview process. Equal Employment Opportunity Statement Fox World Travel is proud to be an Equal Opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all associates to work. The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. #J-18808-Ljbffr