Surgical Coordinator Onsite (Manhattan, NY; New York City, NY)

Viva Eve, New York's premier health destination for women, is seeking a Surgical Coordinator.

The first of its kind, Viva Eve offers patients a single destination where they can manage all aspects of their overall health. The company has a diverse team of highly trained medical specialists in women's health, including obstetrics, gynecology, minimally invasive gynecologic surgery, diagnostic radiology, interventional radiology, anesthesiology, and nutrition. A mission-driven company, Viva Eve believes that when employees feel respected and included, patients receive the best care.

As a Surgical Coordinator for our Obstetrics and Gynecology (OB/GYN) practice, you will play a vital role in ensuring the smooth and efficient operation of our surgical department. You will be responsible for coordinating all aspects of surgical procedures, from patient scheduling and pre-operative preparations to post-operative follow-ups. Your role will be pivotal in providing high-quality care to our OB/GYN patients.

What You'll Do:

1. Patient Scheduling and Consultation:

   • Schedule surgical procedures for OB/GYN patients, taking into consideration patient preferences and physician availability.
   • Coordinate initial consultations and assessments to evaluate surgical candidates.
   • Educate patients on pre-operative and post-operative instructions.

2. Pre-Operative Preparation:

   • Ensure all necessary pre-operative tests, medical clearances, and consents are obtained.
   • Collaborate with the nursing staff to prepare patients for surgery, which may include reviewing dietary restrictions and medication guidelines.
   • Communicate pre-operative instructions to patients and address any questions or concerns.

3. Operational Coordination:

   • Liaise with hospital and ASC operating room staff and surgical teams to schedule procedures, ensuring all necessary forms have been completed and submitted; and all necessary resources are in place.
   • Monitor the availability of surgical equipment, supplies, and instruments.
   • Maintain accurate surgical records, including patient information and procedure details.

4. Post-Operative Follow-Up:

   • Coordinate post-operative appointments for patients.
   • Assist in tracking patient recovery and addressing any post-operative concerns or complications.
   • Communicate with patients regarding surgical outcomes and provide appropriate resources for their recovery.

5. Insurance and Billing:

   • Verify insurance coverage and obtain necessary pre-authorization for surgical procedures.
   • Assist patients in understanding their insurance benefits and financial responsibilities.
   • Coordinate with billing and insurance departments to ensure accurate and timely billing.

6. Compliance and Documentation:

   • Adhere to all regulatory and compliance guidelines in the handling of patient information and surgical records.
   • Maintain meticulous and organized records of surgical cases and patient information.

7. Patient Education:

   • As needed, provide patients with educational materials and information about surgical procedures, potential risks, and expected outcomes.

Who you are:

• High school diploma or equivalent (bachelor’s degree in a related field is a plus).
• Prior experience in a surgical coordination or medical administrative role is preferred.
• Knowledge of OBGYN procedures and terminology is advantageous.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and the ability to maintain accurate records.
• Proficiency in using electronic health records (EHR) and medical software.
• Familiarity with insurance verification and authorization processes.
• Commitment to maintaining patient confidentiality and complying with HIPAA regulations.

Location

This role will be based onsite at 635 Madison Ave 6th Floor, New York, NY 10022

You may also be asked to support our Forest Hills Locations from time to time.

Benefits And Compensation

• Pay Range $25.00- $29.00 an hour
• Paid Time Off
• 401(k) with match
• Medical, Dental and Vision Insurance
• Employee Assistance Programs

Viva Eve is an equal opportunity and affirmative action employer. We are committed to fostering a diverse, equitable, and inclusive workplace. We prohibit discrimination and harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We comply with all applicable federal, state, and local laws.