Intern/Aide

Intern/Aide

Division: Medicine

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $10.00 - $14.00 per hour

FLSA Status: Nonexempt

Work Schedule: Monday Friday, 8 a.m. 5 p.m.

Summary

This summer internship offers a structured, mentored experience designed to build foundational skills in research administration, healthcare operations, and professional communication. The intern will actively support ongoing research initiatives while gaining exposure to leadership practices, strategic coordination, and the organizational systems that enable high-impact health services research. The program emphasizes guided reflection and professional development to support career exploration and preparation for future roles in academic medicine and healthcare research. The intern will receive structured training in research administration within a health systems research environment. This includes hands-on experience in grant development, project coordination, regulatory processes, and research operations. The intern will work closely with experienced research leaders and administrative staff to gain exposure to the full lifecycle of federally funded research, from proposal development through project execution and reporting. Emphasis will be placed on developing skills in communication, organization, problem-solving, and navigating complex institutional systems.

Job Purpose

Provides temporary administrative or laboratory support to a department while gaining practical work experience.

Job Duties

Assists with grant submission preparation (biosketch formatting, document assembly, deadline tracking). Creates and maintains submission checklists and timelines. Helps compile supporting documents (letters, facilities pages, other attachments). Tracks spending proposals and funding cycles (VA, NIH, foundations) Sits in on grant planning meetings and summarizes key action items. Coordinates meetings (scheduling, agendas, note-taking, follow-ups). Develops and updates project trackers (Excel, Smartsheet, etc.) Monitors project milestones and deliverables. Assists with onboarding materials for new research staff or fellows. Supports reporting efforts (monthly summaries, progress updates). Assists with IRB submission preparation (formatting, document trackingnot content authorship unless appropriate) Tracks protocol approvals and expirations. Organizes regulatory binders or electronic files. Learns basics of data use agreements and compliance requirements. Conducts a process mapping exercise (e.g., "How a grant gets submitted at our center"). Identifies inefficiencies or bottlenecks in workflows. Helps analyze basic operational data (turnaround times, submission volume, etc.). Develops a simple dashboard or tracking tool.

Minimum Qualifications

Education: Must be enrolled in high school, trade/vocational school or higher education institution.