Human Resources Generalist

Petroplan is recruiting for a Human Resource Generalist on behalf of a US-based LNG Operator. The HR Generalist provides administrative and operational support to the Human Resources team supporting a large-scale industrial project or operating facility. This position is responsible for coordinating key employee lifecycle activities, with a primary focus on onboarding, pre-employment requirements, compliance programs, orientation, and HR administration. The successful candidate will be highly organized, detail-oriented, and service-oriented, with the ability to manage multiple time-sensitive processes while maintaining confidentiality and accuracy. This role requires frequent coordination with employees, candidates, contractors, vendors, and internal departments. Key Responsibilities Manage the administrative onboarding process for new hires, including entering candidate information into applicable HR systems and ensuring all required documentation is completed accurately and on schedule. Coordinate pre-employment screening activities, including drug testing, physical examinations, required documentation, and candidate communications. Prepare and distribute pre-employment instructions and first-day communications once required screening and clearance activities have been completed. Coordinate laptop, technology, and equipment requests for incoming employees and contractors to ensure necessary resources are available prior to their start date. Schedule and coordinate first-day safety orientations and other required site onboarding activities for contractors and employees. Review and verify paid-time-off or vacation allocations for applicable employees to ensure alignment with employment and offer documentation. Maintain accurate employee and onboarding records within HR systems and other applicable databases. Coordinate annual employee physical examinations, including scheduling, communications, documentation, and compliance tracking. Support recurring random drug and alcohol testing programs by coordinating with third-party vendors, maintaining testing schedules based on employee work assignments, and monitoring completion. Assist with organizing and facilitating first-day orientation activities, including employee badges, facility access, internal notifications, and coordination with various departments. Ensure new hires and contractors have completed all required onboarding, safety, screening, and access requirements prior to beginning work. Maintain accurate, confidential, and well-organized HR documentation and records. Provide general administrative support to the Human Resources team. Assist with HR projects, process improvements, and other duties as assigned. Qualifications & Core Competencies Highly proactive, organized, and detail-oriented, with the ability to manage multiple priorities simultaneously and maintain strong follow-through. Strong interpersonal and customer-service skills, with the ability to build positive relationships and respond effectively to the needs of employees and stakeholders. Self-motivated and committed to continuous improvement, with an openness to feedback and a willingness to identify opportunities to improve HR processes. Adaptable and resourceful problem solver who can remain composed and effective when priorities or circumstances change. Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with individuals at all levels of an organization. Strong judgment and discretion when handling confidential employee and personnel information. Comfortable working in a fast-paced, dynamic, and project-driven environment. Technology-oriented with familiarity using modern Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), and other digital HR platforms . Demonstrated interest in leveraging technology to simplify, automate, and improve HR processes. Ability to work independently while also collaborating effectively with HR colleagues and cross-functional teams. Strong attention to detail and commitment to accuracy, timeliness, and compliance. #J-18808-Ljbffr Petroplan