Billing Data Entry Specialist

Job Description

Job Description

About us:

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. Serving New York City for over four decades, Great Performances has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions, including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm, located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices.

We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply.

Our Vision: Building Community to Better Our World

Our Mission: Unleash Joy through Genuine Hospitality

Our Core Values:

Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

Sustainability: upholding and elevating standards for sustainable behaviors that support our planet.

Collaboration: aligning with our clients’, colleagues’, and community’s visions to execute a successful experience.

Doing Good Through Food: engaging in action around food access, health and wellness, education, and philanthropy.

We are seeking a highly analytical, organized, and detail-oriented Billing Data Entry Specialist to join our team in a remote, part-time capacity in support of our Department for the Aging (DFTA) Home Delivered Meals Program . This position is part-time and is responsible for accurately entering, maintaining, and auditing high-volume billing and financial data related to meal services, invoices, reimbursements, and program documentation.

The ideal candidate is a self-motivated professional with exceptional attention to detail, strong analytical and mathematical skills, and advanced proficiency in Microsoft Excel. This individual must be able to work independently in a remote environment, manage multiple priorities, and maintain the highest standards of accuracy, confidentiality, and compliance while supporting the financial operations of the DFTA Home Delivered Meals Program.

Responsibilities

Billing & Data Entry

• Accurately enter high-volume billing, invoice, payment, and program-related financial data into the company’s database on a daily basis.
• Ensure timely and accurate processing of billing information for the DFTA Home Delivered Meals Program .

Billing Verification & Reconciliation

• Review, verify, and reconcile billing information to ensure accuracy, completeness, and compliance with DFTA contractual requirements and internal policies.
• Assist with invoice tracking, payment reconciliation, and account documentation.

Data Analysis & Reporting

• Utilize advanced Microsoft Excel functions, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, and other formulas to organize, analyze, and validate billing and program data.
• Generate reports, spreadsheets, dashboards, and financial summaries to support billing, reimbursement, program tracking, and operational decision-making.

Audit & Compliance

• Audit meal delivery records, invoices, and supporting documentation to ensure compliance with DFTA regulations, contractual guidelines, and organizational standards.
• Maintain organized digital records and supporting documentation for audits, contract compliance, and financial reporting.

Discrepancy Resolution

• Identify, investigate, and resolve billing discrepancies, data inconsistencies, and entry errors prior to final processing.
• Communicate with internal departments to obtain missing information and ensure accurate billing records.

Collaboration & Communication

• Work closely with program staff, finance, and operations teams to support timely billing, reporting, and reimbursement activities.
• Respond professionally to internal billing inquiries and provide administrative support as needed.

Confidentiality & Record Management

• Safeguard confidential financial, participant, and organizational information in accordance with company policies and applicable privacy regulations.
• Maintain accurate electronic filing systems and ensure proper record retention.

Additional Responsibilities

• Perform other administrative, billing, and data entry duties as assigned to support the successful operation of the DFTA Home Delivered Meals Program.

• High school diploma or equivalent required; coursework in Accounting, Finance, Business Administration, or a related field is preferred.
• Minimum of 1–2 years of experience in billing, data entry, bookkeeping, accounting support, or a related administrative role.
• Experience processing invoices, financial records, or government-funded program billing is preferred.
• Advanced proficiency in Microsoft Excel is required, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, sorting, filtering, conditional formatting, and data validation.
• Proficiency in Microsoft Office Suite, Google Sheets, and database management systems.
• Experience working with accounting, billing, ERP, or financial management software is preferred.
• Ability to type a minimum of 45–50 words per minute with a high degree of accuracy.
• Strong mathematical, analytical, and problem-solving skills with the ability to identify and resolve billing discrepancies.
• Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities while meeting deadlines.
• Excellent verbal and written communication skills, with the ability to collaborate effectively across departments.
• Demonstrated ability to maintain the confidentiality of sensitive financial, participant, and organizational information.
• Self-motivated, dependable, and able to work independently as well as collaboratively in a fast-paced environment.

Location: Remote

Base Pay: $20.00 per hour

Benefits: Accrued sick time

Schedule: Part-time, 15-20 hours per week.

You must be able to provide valid documentation that you are legally eligible to work in the United States.

Great Performances is an equal-opportunity employer. At Great Performances, we employ qualified individuals based solely on ability, training, and experience. Great Performances does not discriminate against any employee or applicant for employment or promotion based on race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.