Site Administrative Assistant

Site Administrative Assistant

Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview: The rapid growth of AI and digitalization is fueling unprecedented demand for data centers that require large, reliable sources of energy. In response to this market trend, the Renewables & Clean Power (R&CP) team have signed an early works contract to build one of the largest gas fired power generation facilities in the U.S. This project is of significant scale and complexity, and our team is helping the customer progress early-stage development, that would lead to the start of full EPC delivery next year.

Job Summary

This position is for a Site Administrative Assistant to provide comprehensive administrative support to the project. The Site Administrative Assistant will report to and receive directions from the Project Manager (PM) and will be required to balance administrative responsibilities along with other scopes of work as assigned. The responsibilities of the role will require daily coordination with the PM, Assistant PM, and Site Manager as well as others to prioritize work.

Major Responsibilities

• Receives and screens phone calls and visitors and directs them to the appropriate parties.
• Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications.
• Reviews accuracy and format of outgoing documents which require manager approval.
• Coordinates requests from client, manager, and in-house staff.
• Determines action on important or emergency matters and knows whom to contact in absence of manager.
• Maintains file of important matters for manager attention upon return.
• Collects, reviews, and distributes incoming hard copy mail.
• Coordinates complex travel arrangements, including details of business plans. Prepare itineraries and expense reports.
• Coordinates meetings, arrangements for facilities, required equipment, and catering. May prepare and distribute notices, agendas, information packets, and minutes.
• Independently maintains a hard copy or electronic calendar for responsible manager(s).
• May coordinate vehicle maintenance, to include driving vehicles to a local shop for repairs. May manage vehicle mileage logs, vehicle parking pass assignment.
• Handles facility coordination and badge issuance. May assist with timekeeping as needed. Other administrative tasks as required.

Education and Experience Requirements

Requires 2-4 years of related experience. Must have the right to work and remain in the United States without visa sponsorship.

Required Knowledge and Skills

Must be able to demonstrate advanced proficiency using Microsoft Excel, Outlook, PowerPoint, and Word. Skills assessments may be administered to evaluate proficiency. Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax. Must hold a valid driver's license. Must be able to work in a fast-paced environment with a strong ability to multi-task. Must be willing and able to work overtime with little or no notice. Strong organizational skills and the ability to prioritize administrative deliverables. Previous Bechtel experience working as an administrative assistant/secretary is helpful. Experience working at a construction jobsite is a plus. Ability to work on a job where site conditions may change daily.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.

Diverse Teams Build the Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.