Assistant Director of Association Accounting - RCAM Florida

Job Description

Job Description

RC Hospitality Solutions is one of the few well-established and influential hospitality management companies in Northwest Florida. We proudly manage a diverse portfolio that includes food & beverage operations, resort activities, and community/HOA management for some of the largest properties in the Florida Panhandle.

Our associates will tell you: We don’t sell souvenirs; we make memories. We focus on delivering exceptional service, fostering strong community relationships, and creating unforgettable experiences for our owners, guests, and team members alike.

We are committed to our values of Integrity, Teamwork, Accountability, Service, Loyalty, Respect, and FUN! 

This position will be assisting in our RCAM Florida Division.

The Community Association Assistant Accounting Director plays a key leadership role within the Community Association Accounting team. This position supports the Accounting Director and VP of Associations by overseeing financial reporting, supervising staff, improving processes, and ensuring compliance with GAAP and Florida association regulations.

Essential Functions

• Prepare and review monthly financial statements for multiple community associations.

• Code vendor invoices, process check runs, and prepare/review fund transfers.

• Respond to Board member inquiries regarding invoices, transfers, and financial activity.

• Review vendor statements, research discrepancies, and resolve vendor disputes.

• Process assessment payments, perform bank deposit reconciliations, and correct discrepancies.

• Prepare and review replacement reserve and maintenance contingency schedules.

• Assist with annual operating and reserve budget preparation in collaboration with the VP of Association Management and finance committees.

• Oversee quarterly, monthly, annual, and special assessment billings.

• Review and recommend improvements to accounting procedures and workflows.

• Organize and maintain special projects and related financial spreadsheets.

• Assist with onboarding new association properties.

• Attend Board meetings and Annual Owners Meetings as needed to provide professional financial input.

• Supervise and support the Community Association Accounting team; perform all accounting functions as needed during absences.

• May oversee the accounting department when the Accounting Director is unavailable.

• Calculate and submit monthly sales tax when applicable.

• Perform other duties as assigned.

Minimum Qualifications

• Bachelor’s degree required (Accounting or Finance preferred).

• Minimum two (2) years of Community Association Accounting experience required , preferably with Florida Statutes Chapters 718 and 720.

• Hands-on experience preparing financial statements; strong working knowledge of GAAP.

• Multi-company accounting and prior supervisory experience required.

• Experience with audits, tax, payroll, and general ledger functions preferred.

• AppFolio experience preferred; Great Plains experience a plus.

• Strong leadership, communication, and relationship-building skills with Boards, Owners, Vendors, and team members.

• Ability to manage multiple priorities in a fast-paced environment and exercise sound judgment.

• Florida CAM License required within 90 days of hire.

Work Environment & Physical Requirements

• Primarily office-based in a team-oriented environment with moderate noise levels.

• Regularly required to sit, use hands, reach, talk, and hear.

• Occasional standing, walking, stooping, or lifting (up to 25 lbs; occasionally more).

Schedule

Regular daytime hours with occasional schedule variations based on business needs. Attendance at meetings, training sessions, and required events is essential.

Pay:  This will be a salaried/exempt position, starting wages beginning at $70,000 depending on experience

Benefits:

Paid leave after 90 days

Medical/Dental/Vision Insurance 

Other Insurance Options Available

Paid Holiday Pay after 90 days

Great Match - 401K Options

Career Training 

Each associate brings unique skills, talents, experience, history, and culture to our company. We offer competitive wages, paid time off, a supportive team, training and development programs, and a beautiful working environment along the World’s Most Beautiful Beaches! Come join one of the fastest-growing companies in our area as we strive to exceed expectations and build lifelong memories for our guests. 

Equal Opportunity Employer

RC Hospitality Solutions is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. We are committed to providing a workplace where all individuals are treated with respect and provided equal opportunities in employment regardless of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

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