Operations Assistant

Job Description | Operations Assistant


Full-Time | Onsite |Orlando


Reports to: Chief Commercial Officer


About Your Role


The Operations Assistant - Federal Contracts provides operational and compliance support to the Chief Commercial Officer and the leadership team by assisting in the review, coordination, and tracking of federal contract proposals and operational documentation.


This role is responsible for the preparation and review of federal contract proposals to ensure alignment with the Performance Work Statement (PWS), solicitation requirements, and applicable federal acquisition regulations, including the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable.


What's a Typical Day Look Like?


A typical day begins by reviewing current federal solicitations, Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Performance Work Statements (PWS) to ensure operational requirements are clearly understood and documented.


Throughout the day, you will coordinate meetings and calls between the Chief Commercial Officer, operations teams, and proposal contributors to ensure proposal timelines and compliance requirements are met.


You will maintain tracking tools for federal opportunities and proposal submissions, monitor deadlines, and notify leadership of any discrepancies, missing documentation, or compliance risks that could affect the submission or award process.


What You'll Do


Key Responsibilities:


Federal Contract Proposal Support

• Assistin reviewing federal contract solicitations, including RFPs, RFQs, and RFIs.
• Review and interpret Performance Work Statements (PWS) to ensure operational
  requirements are clearly understood and addressed.
• Verify proposal documentation for accuracy, completeness, and compliance with
  solicitation instructions.
• Maintainorganized records of all proposal submissions and supporting documentation.
• Assistin coordinating internal reviews prior to submission deadlines.

Federal Compliance & Regulatory Alignment

• Support compliance review to ensure proposals align with Federal Acquisition Regulation
  (FAR) and applicable DFARS provisions when required.
• Monitorproposal documentation to confirm inclusion of required certifications,
  representations, and compliance documentation.
• Identifypotential compliance risks or discrepancies in proposal documentation and
  promptly escalate them to the Chief Commercial Officer.
• Maintaindocumentation records consistent with federal contracting standards and
  internal compliance policies.

Operational Coordination

• Schedule and coordinate meetings between the CCO, sales teams, and operations
  leadership regarding federal opportunities and operational readiness.
• Maintaintracking systems for proposal timelines, compliance requirements, and
  operational follow-ups.
• Monitorproposal milestones and submission deadlines.
• Track action items and follow-ups from operational meetings and proposal reviews.

Documentation & Reporting

• Maintainorganized digital records of federal contract opportunities, proposals, and
  supporting documentation.
• Prepare operational summaries and documentation for leadership review.
• Assistleadership in tracking proposal activity and contract opportunities.
• Support preparation of internal reports related to federal contracting activities.

What We're Looking For

• Experience supporting federal contract proposals, government procurement, or
  compliance documentation.
• Familiarity with Performance Work Statements (PWS) and federal solicitation documents.
• Working knowledge of FAR regulations and general federal procurement processes.
• Strong attention to detail and document review skills.
• Ability to manage multiple deadlines and proposal timelines simultaneously.
• Excellent organizational and communication skills.
• Proficiency with Microsoft Office and document management systems.

What We Offer


Competitive salary based on experience


401(k) retirement plan with employer matching


Medical, dental, and vision coverage available upon eligibility


Group life insurance coverage


Flexible PTO policy and paid holidays


Opportunities for professional growth and development within a rapidly growing organization


Equal Opportunity


We are committed to providing equal employment opportunities (EEO) to all candidates without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws.


Important Note
Applicants must be authorized to work in the United States. Employment eligibility will be verified in accordance with applicable federal laws and regulations.