Production Coordinator

Job Description

Be Part of What's Next

Help bring creative ideas to life by ensuring world-class content productions run smoothly from concept through execution. As a Production Coordinator, you'll play a critical role in supporting studio operations, coordinating logistics, and helping teams deliver exceptional work on time and at the highest quality standards.

About Hearst Magazines (Why Us?)

Hearst Magazines is one of the world's largest lifestyle media companies, with a powerful portfolio of 30 brands that inspire, inform, and entertain audiences across print, digital, social, video, and experiential platforms. From iconic brands to emerging voices, we create premium content and innovative experiences that connect with millions of consumers every month.

Key Responsibilities (What You Are Doing)

• Coordinate daily production activities and maintain project schedules to support efficient studio operations.
• Manage studio scheduling in partnership with producers and the broader production team, ensuring resources are allocated effectively.
• Monitor project timelines, milestones, and deliverables to help ensure deadlines are met and projects remain on track.
• Communicate production updates, scheduling changes, and logistics with internal teams, vendors, and external partners.
• Prepare and distribute production call sheets and other essential production documentation.
• Identify potential production delays, resource constraints, or scheduling conflicts and escalate issues as needed.
• Assist with inventory management and the procurement of props, materials, and production supplies.
• Support the production management team with administrative tasks, expense tracking, and adherence to company policies, quality standards, and safety procedures.

Qualifications (What We're Looking For)

• 1+ years of experience in production coordination, studio operations, project coordination, or a related field.
• Working knowledge of production workflows with a practical understanding of on-set operations, scheduling, and logistics.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent verbal and written communication skills with a collaborative, team-oriented approach.
• Proficiency with Airtable, Microsoft Office Suite, and Excel.
• Strong attention to detail and problem-solving abilities in a fast-paced environment.
• Ability to coordinate across multiple stakeholders and build effective working relationships.
• Ability to lift and move production equipment as needed.
• Bachelor's degree in Communications, Operations, Production Management, or a related field preferred, or equivalent practical experience.
• Ability to work in our New York City office 4 days per week as part of a hybrid work schedule.

Benefits (What We Offer)

• Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
• Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
• Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
• Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

This is a position covered under the Writers Guild of America, East, Collective Bargaining Agreement.

The base salary range for this role is $62,400-$73,000. This position is not eligible for bonus or commission compensation. Actual compensation will be determined based on experience, skills, qualifications, and location.

Hearst Magazines is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.