Data Center Vendor Specialist

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Business Operations Full Time Dedicated Dallas, TX. Dallas, TX, US

2 days ago Requisition ID: 2694

Salary Range: $70,000.00 To $75,000.00 Annually

This position is onsite in Royse City, TX.

Relocation Assistance is available if not local in the area.

Work Hours: Monday – Friday | 8:00am-5:00pm (CST)

Salute is a leading provider of cutting-edge Data Center Infrastructure Services, dedicated to serving data center clients worldwide. We pride ourselves on delivering sustainable solutions, unparalleled reliability, and outstanding customer service. As we continue to grow, we are seeking a dynamic and experienced Vendor Specialist to join our team and drive our relationships with hyperscale clients to new heights.

Salute Benefits That Put You First

We know life doesn’t stop when work begins, that’s why we offer perks designed to support your well-being, your family, and your future:

• Time to Recharge: Enjoy 8 company-paid holidays , 2 floating holidays , and PTO so you can rest, celebrate, and take care of what matters most.
• Comprehensive Benefits Package: Including Medical, Dental, and Vision that you can enroll in starting on Day 1. Coverage begins the first of the month following 30-days of employment.
• Peace of Mind: The Employee Assistance Program is available to all employees, even if you do not participate in the benefits package.
• Your financial future matters: Enjoy our employer-supported 401(K) with immediate 100% vesting, plus a 3% employer match and a 50% match on the next 2%.
• Wellness Support: Access to HSA , mental health resources, ,and gym discounts —because your health matters.
• Extra Protection & Perks: Through discounted group programs, such as legal services , home & auto insurance , pet insurance , and ID theft protection for life’s unexpected moments.

The Vendor Specialist plays a crucial role in managing the relationships between Salute, the customer and its suppliers. This role is responsible for maintaining the established vendor management program under the direction of the Director of Vendor Management, with a dotted line to the Data Center Manager. The scope of the vendor management program covers the complete lifecycle of contractor relationships including vendor identification, assessment, onboarding, KPI tracking, Finance coordination, contract renewals, and offboarding. This role will work closely under the guidance of the Campus Vendor Manager while upholding the highest standards of integrity for business relationships and maximizes the value of every contract carried out.

Key Responsibilities

• Ensure contract requests align with company guidelines, track with operations department needs, and maintain good financial judgement.
• Develop and maintain a comprehensive database of vendor information, including contact details, services offered, and performance records.
• Track and report on purchase orders and vendor invoicing activity as part of vendor management processes.
• Coordinate with Finance on prebilling confirmation or related inquiries where applicable.
• Be the subject matter expert for all department contracts, including the administration of a contract repository and expiration tracker.
• Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias.
• Coordinate with Compliance and Legal on requested changes to standard contract language, ensuring documentation and version control are maintained.
• Maintain an agreed upon cadence with the Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance.
• Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents.
• Be the central resource for the site team on contract procedures, concepts, policies, and changes to the same as it relates to vendor management.
• Collaborate with vendor management leadership to execute, renew, and terminate vendor contracts as needed by internal stakeholders in accordance with internal policies.
• Completes administrative tasks including, but not limited to, financial metrics, reporting, reconciliations, audits, and regulatory compliance.
• Facilitate communication between vendors and internal departments to address and resolve any issues or concerns.
• Must have excellent communication skills (verbal/written), organization, and strong customer service. Good grammar, content creation skills, and the ability to take accurate notes and translate them into action(s) as required.
• Must be capable of handling multiple simultaneous tasks under pressure while maintaining strong customer service and professionalism. Ability to maintain composure and calm demeanor under pressure.
• Exceptional accuracy and attention to detail.
• Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations.
• Solid work ethic and integrity, able to work effectively and be self-directed.
• Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers.

Minimum Qualifications

• Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study
• A minimum of four years of related work experience, preferably including property management, supply chain management, accounting, or vendor management
• Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)
• Familiarity with strategic sourcing processes.

Physical Requirements

• Ability to lift and carry heavy equipment and tools, up to 40 lbs.
• Ability to climb ladders (up to 16 feet) and multiple flights of stairs to access elevated equipment.
• Ability to stand and walk for extended periods in various work environments.
• Ability to bend, stoop, kneel, and reach to perform equipment-related maintenance tasks.
• Basic physical fitness and mobility to move quickly and efficiently within various work environments to troubleshoot issues or respond to emergency situations.
• Good hand-eye coordination and manual dexterity for working with small components, test instruments, and connectors.
• Clear vision, with or without correction, to perform tasks requiring attention to detail and precision while wearing required Personal Protective Equipment (PPE), including safety glasses and arc flash gear.
• Ability to work indoors across a wide variety of temperature zones and outdoors in various weather conditions, including extreme temperatures, rain, or snow.
• Capability to work in environments with elevated noise levels while wearing required hearing protection.
• Possession of a valid driver’s license for work-related travel, as required.

Salute is an equal opportunity employer committed to celebrating diversity, creating an inclusive environment for all employees, and providing equal employment opportunities to all applicants; if you require a reasonable accommodation to participate in the job application or interview process, perform essential job functions, or receive other benefits and privileges of employment, please contact our Human Resources department at View email address on click.appcast.io for more information. (For specific Recruitment related questions, please contact our Talent Acquisition department at View email address on click.appcast.io.)

Compensation & Benefits Disclosure

The base pay range for this role is $70,000.00 – $75,000.00 per year this range reflects a good‑faith estimate of what we reasonably expect to pay upon hire, based on factors such as skills, experience, education, and market/location. Our comprehensive benefits include health, dental, and vision insurance, Health Savings Account (HSA), gym discount, mental health, Discounted Group Life & AD&D, Discounted Group Short & Long-term Disability, 401(k) retirement matching, PTO/paid holidays, and parental leave. Final compensation will be determined by job‑related factors consistent with applicable law.