STAFF ASSISTANT - EXCLUDED

Staff Assistant - Excluded

Job Number: 419184

Department of Procurement Services Goods and Services

Number of Positions: 1 (Additional vacancies possible pending budget approval)

Starting Salary: $57,852

Applications for this position will be accepted until 11:59pm CDT on 05/28/2026

Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

Essential Duties:

• Reviews and analyzes departmental policies and procedures such as record keeping methods, personnel requirements and performance standards, in order to increase operating efficiency
• Develops, implements, and monitors departmental policies and procedures
• Coordinates and provides administrative support in departmental operations
• Develops plans for long-term organizational goals
• Plans and coordinates management activities to ensure the efficient operation of the executive office
• Communicates critical matters to appropriate departmental staff
• Acts as a liaison for management at meetings, committees, and field assignments as needed
• Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations
• Develops standards and necessary controls to ensure that major departmental plans, policies and procedures are executed

Additional duties may be required for this position

Location: 121 N. LaSalle St., Chicago, IL 60602

Days: Monday-Friday

Hours: 8:30am-4:30pm

This position is exempt from career service

Qualifications

Minimum Qualifications:

• Five (5) years of administrative experience, OR
• Graduation from an accredited college with an Associate's degree in Business Administration, Public Administration or a directly related field, PLUS three (3) years of administrative experience, OR
• Graduation from an accredited college or university with a Bachelor's degree or higher in Business Administration, Public Administration or a directly related field, PLUS one (1) year of administrative experience

Selection Requirements:

This position requires applicants to complete an interview. Interviewed applicants possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.