Executive Assistant

Job Description

Scope of Work

\n

This is not a typical assistant role. You’ll work directly with the CEO of SOS Entertainment as a right-hand operator across multiple high-growth initiatives. If you are organized, fast-moving, and wired to execute at a high level—this is a rare opportunity to build alongside a founder.  These high-impact projects include: 

\n

\n

\n
• A cutting edge and established event production company (800+ events/year) (founded in 2001)
\n
• An emerging global equipment sourcing and sales channel 
\n
• Recent Acquisition of a 37 Acre Ranch Venue in Oceanside slated for development into an Public Event Space 
\n
• A creative brand centered around music, mixes, and curated content
\n

\n

\n

Position Roles and Responsibilities

\n

\n
• Manages executive schedule and acts as liaison for the rest of the team
\n
• Prepares information and research for executive needs, upkeep at-a-glance dashboards (events, clients, team, priorities)
\n
• Work along a current Operations Manager, tracking all major initiatives, deadlines, and follow-ups 
\n
• Plan/organize and implement company events, meetings, and employee team building activities or special projects.
\n
• Trains, manages, and supervises lower-level team members, assists with on-boarding
\n
• Customer relations / Customer Service as required
\n
• Handles confidential information; organizes and maintains files
\n
• Specific Project: Help with Executives personal schedule and projects (10%)
\n
• Specific Project: Help grow SOS Entertainment to $10M Annual Sales (currently around $7M Annually)
\n
• Specific Project: Assist with early phases of development for recently acquired event venue, investors, developers, etc
\n
• Specific Project: Assist with new line of equipment sales, local fabrication and imports from China (CEO speaks Mandarin)
\n

\n

\n

Qualifications and Requirements

\n

Essential

\n

\n
• Uplifting, engaging, likeable personality.  Strong interpersonal skills. Approaches work with enthusiasm and optimism
\n
• Responsible and accountable by default.  Committed, consistent and hard working.  High level of reliability and ethic
\n
• Strong organizational skills demonstrated ability to multitask, effectively prioritize and learn new systems quickly
\n
• High-level written and verbal communication skills.  Helpful, proactive and communicative spirit with fellow teammates
\n
• Willingness and ability to learn quickly 
\n
• Excellent written and verbal communication skills
\n
• Not afraid to labor diligently, meet deadlines, etc
\n
• Unrestricted driver’s licence and good driving record
\n
• Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field
\n

\n

\n

Desirable

\n

\n
• Bachelor’s or Master’s degree in related fields
\n
• Background in sales, logistics, or operations
\n
• Production Management and/or Event Management experience 
\n
• Mandarin fluency (bonus)
\n

\n

\n

Compensation Package 

\n

\n
• $85-105k Starting Base Salary
\n
• Bonuses (ranging from $10-25k per year)
\n
• PTO and Benefits Package (worth $10k)
\n
• Future opportunity for growth with open Director, VP or Company President Positions
\n

\n