Business Office Manager

Job DescriptionJob DescriptionBusiness Office Manager - Job Description Job Category: ManagementEmployment Type: Full-TimeWe are seeking a motivated, experienced Business Office Manager to join our growing organization. This position plays a key role in streamlining our company’s workflow and is an essential link between various departments, employees, customers, and vendors. The Business Office Manager is responsible for performing bookkeeping duties and overseeing activities directly related to procurement and customer service.Primary Areas of Responsibility1. Perform and oversee bookkeeping duties, interact with company CPA and external agencies.2. Maintain and review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement.3. Manage activities directly related to production and customer service.4. Perform, direct, and coordinate activities concerned with procurement, pricing, sales, and product distribution.5. Determine areas needing cost reduction and quality improvement.CompetenciesAccounting and Financial ManagementEthical conductProfessional communicationOther DutiesThis job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Supervisory ResponsibilitySupervisory responsibility over designated company administrative staff.Job Responsibilities Manage staff, assign work schedules and specific duties. Directly supervise clerical support staff.Perform and oversee bookkeeping duties such as accurate financial calculations and general ledger duties.Oversee expenditures and accounts to manage the company’s budget for funding operations, maximizing investments, and increasing efficiency.Determine goods and services to be sold, set prices and credit terms based on forecasting customer demand.Plan and direct sales promotions in coordination with other department heads.Determine staffing requirements, recruit, interview, hire, and train new employees.Organize processes and facilitate workflow to ensure a productive and efficient workplace.Collaborate with President to devise and implement strategic administrative improvements.Oversee personnel processes and evaluate employee performance, providing support as needed.Coordinate with outside vendors and contractors.Oversee facility management and maintenance.Make travel arrangements for staff, scheduling appointments and events to minimize company disruptions.Maintain records and databases of employee information and company operations.Draft correspondence, reports, presentations, and other formal documents.Education and Experience (Required)Five (5) years’ experience in Office AdministrationFive (5) years’ experience in bookkeepingAssociate or bachelor’s degree in business administration or a related fieldE-commerce operations and marketingQualificationsPrevious experience in accounting, finance, or related fieldsWorking knowledge of GAAP·Excellent written and verbal communication skillsAbility to prioritize and multitask·​Strong organizational skills with attention to detail.·Effective and innovative problem-solverFocuses on continuous education and improvementSoftware Programs and Level of Knowledge (Required)QuickBooks (Advanced)Word (Advanced)Excel (Advanced)BenefitsMedical Insurance (Fulltime employees only)Professional Development/Tuition Reimbursement – Conditional upon management approvalVacation LeaveCompensation RangePay: Hourly. DOEE.Range: $20.00 to $25.00Schedule: Full-Time\nCompany DescriptionCompany CultureTovya Group, Inc. (TGI) is an Aerospace/Defense and General Aviation Manufacturing Company that for over 25 years continuously creates new products and improves upon existing aircraft electrical system designs.TGI’s goal is to challenge the general aviation standards by revolutionizing the concept of electrical charging systems. Our products are distributed worldwide and used in private to corporate aircraft. As a leader in the industry, TGI continues to expand and provide innovative products, services and support.We are creating a team who understands yesterday, knows today, and defines tomorrow. TGI needs focused, hard-working, qualified full-time employees.Company DescriptionCompany Culture\r\n\r\nTovya Group, Inc. (TGI) is an Aerospace/Defense and General Aviation Manufacturing Company that for over 25 years continuously creates new products and improves upon existing aircraft electrical system designs.\r\n\r\nTGI’s goal is to challenge the general aviation standards by revolutionizing the concept of electrical charging systems. Our products are distributed worldwide and used in private to corporate aircraft. As a leader in the industry, TGI continues to expand and provide innovative products, services and support.\r\n\r\nWe are creating a team who understands yesterday, knows today, and defines tomorrow. TGI needs focused, hard-working, qualified full-time employees.