Payroll Administrator - Norfolk, VA

Job Description

Job Description

The Payroll Administrator handles weekly payroll for approximately 200 employees in a busy work environment. Five years’ minimum experience in Payroll and Benefits is required to be considered for this role. Previous professional experience with processing garnishments and administering federal, state, and local taxes is also required to be considered for this role. Bilingual candidates in Spanish and English are preferred.

Supervisory Responsibilities:

• This position has no direct reports.

Essential Functions:

• Processing weekly payroll for approximately 200 employees (exempt & non-exempt) via the designated software system.

• Enter and/or update payroll records such as terminations, benefits deductions, wage garnishments, compensation, direct deposits, paid time off, etc.

• Review and correcting errors to ensure accuracy of payroll after submitting final approval.

• Create new hire files, data entry of employee information, maintaining employee files in compliance with applicable legal and contractual requirements.

• Serve as the primary contact for employee inquiries regarding payroll checks, including pay discrepancies, deductions, garnishments, taxes, and direct deposits

• Investigate and resolve payroll issues promptly and accurately

• Review payroll data for accuracy, including hours worked, pay rates, bonuses, and leave balances

• Maintain payroll records and documentation in accordance with audit and retention requirements

• Ensure compliance with federal, state, and local payroll regulations

• Support audits, reporting requests, and reconciliation activities

• Communicate payroll schedules, deadlines, and changes to employees as needed

Competencies:

• Communication

• Problem Solving

• Results Oriented

• Personal Credibility

• Self-Management

• Flexibility

Work Environment:

Office and on-site work

Travel Requirements:

• Regular travel not required

Required education and experience:

• High school diploma or equivalent.
• College courses in accounting and/or business preferred.
• Five years’ minimum experience in Payroll and Benefits.
• Experience with processing garnishments and administering federal, state, and local taxes.
• Microsoft Office knowledge.

Preferred education and experience:

• None

Additional eligibility requirements:

• No other eligibility requirements.

Position requires employee to be able to pass a background check and drug screen as required for this job.

Work authorization requirements:

Must meet I-9 requirements. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Affirmative Action/EEO statement: Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.

Reasonable Accommodation Statement

XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at View phone number on jobswipe.net.

Benefits Offered:

This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.

Paid Time Off (PTO)
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.

AI Usage Disclaimer:

As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department.