Coordinator, Material Management

Job Summary: Coordinates material lifecycle activities by aligning material requirements, maintaining BOM accuracy, and ensuring data integrity across Engineering, Project Management, Procurement, Asset Management, and Material Management teams. Supports timely material availability through precise requisitioning, tracking, compliance oversight, and data‑driven processes that enable efficient and reliable project execution.

Job Description:

• Maintains BOM accuracy and compliance by evaluating submitted BOMs for completeness and correct supporting information, while updating and communicating the BOM template with current catalogs, specifications, and approved materials, and providing guidance and training to BOM users.
• Coordinates and validates material requirements across assigned projects to ensure alignment with design updates, project timelines, and operational needs, proactively assessing changes that impact material plans.
• Communicates material status updates through project‑related meetings and cross‑functional engagement, and follows up on stakeholder inquiries to ensure timely, accurate information flow and alignment.
• Compiles and maintains project material trackers and operational dashboards to provide visibility into material availability, procurement progress, delivery timelines, and key documentation supporting decision‑making.
• Monitors expired Material Requests to prevent warehouse KPI impacts and processes updates, corrections, or cancellations to ensure adherence to procurement policies, quality standards, and document control requirements.
• Supports project teams by conducting material inventories and on‑site audits and organizes material return processes with accurate documentation, logistics coordination, and clear communication across all involved parties.
• Organizes complex datasets to identify trends, risks, and optimization opportunities and supports analytics development, system enhancements, and reporting tools that improve overall material management efficiency.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Additional Job Description:

Education & Experience

Required Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain, Engineering or related field.
• 1 year of experience with functional role responsibilities such as maintaining BOM accuracy, coordinating material requirements, tracking and reporting material status, managing requisitions and material requests, conducting inventories and audits, and supporting data integrity and material lifecycle processes.
• 2 years of experience in material management, supply chain, or procurement.

Additional Qualifications:

Additional experience may substitute for required education when it aligns with the competencies and knowledge necessary for the role:

• Associate’s degree in Business Administration, Supply Chain, Engineering or related field may substitute when accompanied by a minimum of 3 years of experience performing similar functions and at least 1 year of experience performing a position associated to a project-support role.
• High School or equivalent (GED) when accompanied by a minimum of 5 years of experience performing similar functions and at least 3 years of experience performing a previous coordinator role.

Competencies (Skills)

• Technical & Systems Proficiency: Maintains strong command of MS Office, Power BI, databases, ERP and procurement tools, while applying knowledge of inventory controls, procurement guidelines, and safety standards to support accurate and compliant material operations.
• Material & Inventory Management: Demonstrates expertise in material coordination, supply chain, inventory processes, BOM workflows, deliveries, and documentation validation to ensure efficient and timely project material support.
• Organizational & Time Management: Manages multiple priorities and projects effectively in fast‑paced environments, demonstrating strong organization, multitasking, and independence with minimal supervision.
• Analytical & Problem‑Solving: Applies strong analytical skills and attention to detail to interpret technical documentation, identify discrepancies or material shortages, and support data‑driven decision‑making.
• Communication & Collaboration: Communicates clearly across departments and with vendors, leveraging strong teamwork skills and bilingual (Spanish/English) abilities to support effective coordination and stakeholder engagement.

Licenses/Certifications

Required:

• Valid Puerto Rico driver's license

Travel Requirements

• 20%

Physical Demands

• Stationary Position: Constantly
• Pushing/ Pulling/ Reaching: Seldom
• Kneel: Seldom
• Grab: Seldom
• Bend: Seldom
• Lift/ Carry over: 0 - 15 pounds

Working Conditions

• Wet or humid: Seldom
• Working near or on moving mechanical parts: Never
• Working near or on heavy machinery: Never
• Working in high places: Never
• Exposed to fumes or airborne particles: Never
• Frequency of working in outdoor weather conditions: Never
• Work with electricity: Never
• Loud noise conditions: Seldom

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.