Onboarding Specialist

Onboarding Specialist

Want to expand your career-development potential, your ability to help donors and patients, and your access to professional opportunities? We're growing fast. [You can, too!] This role partners with hiring managers and cross-functional teams to coordinate and manage the new hire onboarding process. This role ensures completion of all pre-employment requirements, including employment eligibility verification, background checks, drug screens, credential and education verification, and onboarding documentation, while maintaining compliance with company policies and regulatory requirements. The Onboarding Specialist serves as a primary resource for new hires, ensuring a smooth onboarding experience and successful start. The ideal candidate is a strong communicator who can manage multiple priorities, work independently, exercise sound judgment, and navigate complex onboarding situations while providing a positive experience for new hires and hiring managers.

This is What You'll Do

• Serve as the primary onboarding resource for new hires and hiring managers, independently troubleshooting issues and coordinating resolutions across multiple departments.
• Manage the end-to-end onboarding process from offer acceptance through Day One for new hires across corporate and 180 locations.
• Build rapport and effectively communicate with candidates, new hires, hiring managers, and cross functional partners at all levels of the organization.
• Monitor onboarding milestones and proactively follow up with candidates, hiring managers, and internal partners to ensure all required pre-employment activities are completed prior to the employee's start date.
• Ensure compliance with applicable legal, regulatory, and company requirements throughout the onboarding process, including I-9 and E-Verify, background checks, drug screens, credential verification, educational requirements, and employment documentation.
• Maintain confidentiality and protect sensitive candidate and employee information in accordance with company policies and applicable requirements.
• Review and verify professional licenses, certifications, educational documentation, and other required credentials to ensure candidates meet applicable job, company, and regulatory requirements.
• Prepare and administer employment contracts, relocation agreements, and other required onboarding documentation.
• Partner with corporate departments, hiring managers, and third-party vendors to deliver a compliant and seamless onboarding experience.
• Facilitate orientation sessions to introduce new hires to the company's culture, values, policies, and procedures.
• Identify opportunities to improve onboarding processes, workflows, and systems and participate in the development and implementation of process improvements.
• Perform other related duties and special projects as assigned.

This is What It Takes

• Excellent written and verbal communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Excel.
• Proficiency with HRIS and applicant tracking systems and proven ability to learn and adapt to new technologies and systems.
• Working knowledge of onboarding practices, HR policies, employment laws, and pre-employment compliance processes, including screenings, verifications, and confidential information management.
• Ability to manage multiple priorities, deadlines, and onboarding processes simultaneously while maintaining accuracy and attention to detail.
• Demonstrated ability to identify process improvement opportunities and contribute to the development and implementation of efficient workflows and solutions.
• Ability to exercise independent judgment, resolve problems, and escalate issues appropriately.
• Experience handling confidential and sensitive candidate and employee information.
• Strong organizational skills.
• Ability to collaborate effectively with remote team members and cross-functional partners across the organization.
• Adaptability and flexibility to accommodate the diverse needs and circumstances of new hires and hiring managers.

Physical Requirements

• Position works in-office at the corporate location.
• Ability to sit, stand or kneel for extended periods of time.
• Ability to view video display terminal images for extended periods of time.
• Ability to operate computer keyboard and telephone.
• Occupational exposure to blood borne pathogens.
• Ability to occasionally lift and carry up to 20 pounds.
• Ability to reach, bend, and stoop as necessary.
• Ability to communicate effectively, both verbally and in writing.
• Ability to focus and concentrate on tasks for extended periods.
• Ability to navigate the office environment safely, including stairs and elevators (if applicable).
• Ability to travel up to 20% via airplane or vehicle (if applicable).
• Ability to use assistive devices if needed for mobility or communication.

Do Satisfying Work. Earn Real Rewards and Benefits

We're widely known and respected for our benefits and for leadership that is supportive and hands-on. Managers who truly want you to grow and excel.

• Formal training
• Outstanding plans for medical, dental, and vision insurance
• Health savings account (HSA)
• Flexible spending account (FSA)
• Tuition Reimbursement
• Employee assistance program (EAP)
• Wellness program
• 401k retirement plan
• Paid time off
• Company paid holidays
• Personal time

Pay Transparency

With donation centers and team members throughout the U.S., Octapharma Plasma, Inc. collects plasma to create life-saving medicines for patients worldwide. We are growing at an impressive pace, and so is the positive impact of our work. Our community relies on teamwork, compassion, and expertise to get things done the right way, while making a meaningful difference in the lives we touch.

octapharmaplasma.com

And if you know someone else who'd be a great fit at Octapharma Plasma, Inc. please forward this posting along!

INNER SATISFACTION. OUTSTANDING IMPACT.