Development Coordinator, Development Operations

Job Description

Job Description

About the University of Hawai’i Foundation:

The University of Hawaiʻi Foundation was established in 1955 to encourage private support for the University of Hawaiʻi. Today it is the central fundraising organization for the UH System and is contracted by the Board of Regents to be the sole provider of fundraising and alumni services. In addition to fundraising, the Foundation manages more than 7000 gift accounts for the benefit of the university and its students.

The UH Foundation is a private, institutionally related corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University of Hawaiʻi, the UH Alumni Association, and all other UH affiliates. However, the UH Foundation works closely with these organizations, as well as with others in the community, exclusively for the benefit of the university.

Our Vision

To inspire giving and partnership with the University of Hawaiʻi by fostering UH pride and passion among donors, alumni and the community.

Our Mission

To unite donors' passions with the University of Hawaiʻi's aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawaiʻi and our future generations.

Our Values

Our values shape our relationships and guide our thinking and actions. By living our values, we build trust with our fellow employees, our donors, the university and the broader community.

Position Summary:

The Development Coordinator is a key member of the University of Hawai‘i Foundation (UH Foundation) Development team, primarily focused on providing development, administrative and project management support to support development operations. The Development Coordinator will provide support to the UHF Development Team in matters that directly involve the University of Hawai’i and UHF Development Leadership.

Based at the Walter Dods, Jr. RISE Center, the Development Coordinator may need to visit areas of the University campus, as well as locations in and around O‘ahu. The Development Coordinator may need to work weekends or evenings and may exceed a 40-hour work week to fulfill the demands of the position.

Reports to:

Director of Development and Alumni Operations (DDAO)

Duties & Responsibilities:

Donors and Development Support (75%)

Development Operations and Administration (25%)

Donors and Development Support:

• Provide development administrative support for the Development Officers, primarily focused on qualifying, solicitation and gifts.
• Assist with prospective donor portfolios for the Development Officers.
• Enter information into the fundraising system, which includes but is not limited to proposals, contact reports, strategy and next steps.
• Assist Development Officers in running reports, requesting gift documentation and gift proposals.
• Assist with opening new accounts, processing account and transfer paperwork, pulling reports.
• Assist Development Officers in implementing and improving internal processes, as well as promote and strengthen inter-department UHF/UH relationships.
• Establish and maintain effective working relationships with a broad constituency inside and outside the Foundation and University of Hawai‘i System. Represent the Foundation in a positive manner internally, to the University, and to the community.
• Communicate in writing and/or verbally with high profile internal and external contingents, including University and UH Foundation leadership, donors, and supporters.
• Relay and resolve routine telephone inquiries, establish and maintain records.

Development Operations and Administration:

• Organize and facilitate meetings, schedule and coordinate dates, times, venues, attendance, agenda, and facilities, compile briefings or takes notes when necessary and provide administrative support and follow-up on matters arising from internal, external and donor meetings.
• Assist the DDAO prepare for meetings and other activities, then document and organize the follow-up requirements at the end of these activities.
• Research, draft, and edit written communications that may include briefing materials for meetings and events, proposals, reports, and correspondence. Gather, assemble and refine material and data required for correspondence, memorandums, reports, or other material.
• Regularly deal with diverse matters requiring a broad knowledge of the Foundation’s organizational operations and policies necessary to ensure appropriate decision-making protocols are followed.
• With other administrative personnel, provide back-up administrative and telephone support for the seamless functioning of UH Foundation offices.
• Provide back-up development operations and fiscal support.
• Regularly work with information of a sensitive, highly confidential and strategic nature.
• Assist with additional development and development operations functions as assigned.
• Perform a wide variety of special project work.

Job Qualifications:

• Bachelor’s degree required.
• A minimum of one year of progressive experience in non-profit organizations, especially in alumni, development, education, or membership settings, is preferred.
• Experience and demonstrated success in developing major gift strategies, soliciting and closing gifts and developing recommendations for stimulating interest in the organization’s program is preferred.
• Must possess a valid driver’s license or have a reliable and acceptable alternative means of transportation to perform the duties of the position. A background check, including a driving record review where applicable, is required upon offer of employment.

Essential Functions:

• Ability to sit at a desk and use a computer for extended periods of time.
• Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.
• Ability to operate general office equipment such as a computer, printer, photocopier, scanner, phone system, etc.
• Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.
• Visual acuity to read printed and electronic documents and computer screens.
• Ability to communicate verbally and in writing so others will understand.
• Hearing and speaking abilities for in-person, phone, and video conversations.

Benefits:

UHF voluntarily pays 100% of the following –

• 10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested!
• Term life insurance
• AD&D insurance
• Short term disability insurance
• Long term disability insurance
• Tuition reimbursement after 1 year of employment
• Employee assistance program
• Generous PTO and paid holidays

UHF voluntarily provides the following in which the company and employees share the cost –

• Health, Prescription, Dental, and Vision Insurance
• Free parking after 5 years of service

Other benefits available for employees to purchase –

• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Insurance coverage for spouse and/or children
• Critical care insurance
• Legal insurance
• Pet insurance