Customer Service Specialist

Customer Service SpecialistThe Customer Service Specialist will play an essential role in ensuring our external customers have a positive experience with Holmen Cheese. This role will encompass responsibilities that impact multiple departments daily. The person in this role will ensure accuracy of sales order entries, customer satisfaction, timeliness, and thoroughness of all aspects of the customer experience. Good computer skills are a must for the person in this role, particularly experience with Microsoft Excel, ERP programs, and outlook. This is not a 100% sit behind a desk job. It will require trips to the warehouse and helping prepare samples up to 50lbs for shipment.RequirementsWe are looking for a team member who can join a dynamic team and contribute right away. To be successful in this role the team member will have good computer skills, exceptional customer service skills, critical thinking, mult-tasking and problem-solving skills. In this role the team member will need to be able to think on their feet when dealing with customers both internal and external. In addition, this team member will be required to interact out in the plant with warehouse staff and forklift drivers.Essential Duties And ResponsibilitiesGuest ExperienceReceives incoming calls, emails, mail and small parcel packages and direct as neededWelcomes visitors and notifies appropriate staff of their arrivalEnsures entry way and conference rooms are cleaned and supplied as neededCustomer Service/SalesReceive customer communication via telephone, email, mailings, and to support the sales and account management efforts of the sales team.Build and maintain customer relationships and effectively interact with all departments to resolve issues in a timely mannerMaintain designated inventory rack in the warehouse for customer samplesPick product from warehouse, convert, package and ship sample requests in a timely mannerEntering sales orders into the company ERP systemSupport in client interactions and solving customer issues to ensure customer satisfaction.Ensure reporting and communication is frequent and bi-directional within team and internal departments.Monitor Sales Order status report to ensure customer expectations for delivery are communicated and met.Utilize troubleshooting and time management skills to exceed customer expectations.Supply ChainHelp coordinate outbound trucking to ensure timely delivery of goodsSupport warehouse team by scheduling outbound shipmentsAssist drivers with directions to the facility as neededNon-Essential Duties And ResponsibilitiesEnsure export paperwork is done for shipments if applicable.Ensure customer pricing is communicated correctly and up to date in ERP systemInvolvement in monthly Sales and R&D pipeline meetingsOtherPerform other duties or responsibilities as assigned.Monday-Friday 8:00am-4:30pm (half hour lunch)Physical Requirements: Sit frequently 65%; Stand & Walk 35%Lift, bend, stoop, push/pull exerting as follows:Occasionally: 0-49 poundsRarely: 50+ poundsUse of hands and fingers to operate, handle, or feel objects, tools or controls and reach with hands and armsNoise level in the office is minimal; noise level in the plant varies but can reach moderate level.