Clerk (Payroll and Substitute) (Level II) (South Middle School)

Clerk (Payroll and Substitute) (Level II) (South Middle School) Starting Date: Immediately Job Description

FORT ZUMWALT SCHOOL DISTRICT SS617

JOB TITLE: Payroll & Substitute Clerk REPORTS TO: Principal FLSA: Non-Exempt Position Purpose/Summary: The Payroll & Substitute Clerk will assist the Office Professionals in the performance of all payroll and time tracking related duties. Qualification Requirements Payroll & Substitute Clerks shall have a minimum of a high school diploma or its equivalent, a high level of competence in clerical skills as demonstrated by the District’s skills assessments, and possess proficiency in Microsoft Office and Google Office Suite. Essential Duties Process timesheets and timekeeping software reports needed for payroll, manage staff attendance and substitute placement. Assimilate all payroll-related information for processing. Work closely with the Human Resources department on FMLA documentation and related staff leaves to ensure administrative compliance. Assist in distributing any paper payroll checks, end‑of‑year W2 forms, and payroll related information to the building. Maintain a record of staff leaves and absences. Become proficient with district time‑tracking and substitute assignment software. Coordinate all substitute assignments within the building. Maintain the confidential nature of all school‑related matters. Additional Duties Effectively communicate, verbally and in written form, with administrators, staff, and the community as needed. Perform other duties as assigned. Operate office machinery. Attend in‑service workshops related to the job description to remain current on pertinent topics related to the job. Mental Demands Ability to maintain highly confidential information; communicate clearly both orally and in writing. Write simple and complex reports and correspondence. The employee must have strong computer skills, including Microsoft software and Google Suite. Be able to understand and submit online reports as required. Have the ability to learn new systems and software. Physical Demands Regularly required to sit, talk, and hear. Frequently required to walk and use fingers and controls. Occasionally required to stand, reach, bend, lift, and carry up to ten pounds. Close vision required to look at a computer screen for long periods. Terms of Employment Employment will be on an at‑will basis for 9 months with two weeks vacation, beginning July 1, or from the time of employment for the duration of the school year with prorated vacation and/or personal leave. Clerk will be provided a work calendar showing the specific daily work schedule of the employee. The work calendar may be modified by the Board of Education at any time, as needs dictate. Eight hours will constitute a workday. The annual salary will be disbursed in twenty-four (24) equal payments. Evaluation Performance will be evaluated annually in accordance with the provisions of the Board’s policy on evaluation of support staff personnel. Job Requirements Citizenship, residency or work visa required. Position Type Full‑Time Salary $16.50 Per Hour Job Categories Support Staff > Clerical #J-18808-Ljbffr Fort Zumwalt School District