Accounts Payable Admin

Accounts Payable Admin

Location: TX DFW Defense HQ, DallasFort Worth, TX 76177 (Onsite)

Duration: 03-month contract (with possible extension)

Start Date: Targeting Oct 2026

Pay Rate: $27.30/hr. on W2

Benefits: Medical, Dental, Vision.

Purpose of Position: The Accounts Payable Clerk is responsible for prompt and accurate processing and payment of accounts payable invoices and employee expense reports.

• Prepare and code vendor invoices in accordance with established procedures, obtain necessary approval and backup, and enter invoices into Costpoint.
• Perform three-way matching of purchase orders, receiving reports, and invoices.
• Review employee expense reports and timesheets for appropriate codes and indicate labor adjustments as necessary.
• Process transactions through cash disbursement, match invoices with checks and EFTs, obtain approval for cash disbursements, and mail checks.
• Post accounts payable subledger to the general ledger at month-end and process all accounts payable reports.
• Support employees in their preparation of expense reports, providing guidance on Concur procedures and the company's travel policy.
• Reconcile vendor statements to invoices received and processed.
• Research and reconcile invoice payment disputes with vendors in a timely manner.
• Identify problems and inconsistencies within the accounts payable process and recommend appropriate corrective procedures.
• Create new vendor files, maintain and file vendor records, and maintain control reports.
• Prepare and file annual 1099s.
• Support DCAA incurred costs and other audits as needed.
• Perform other duties as assigned by the manager.

Minimum Education: Associate's Degree or equivalent work experience in lieu of degree.

• 2+ years of Accounting experience, preferably in Accounts Payable.

Knowledge, Skills & Abilities: Experience with Costpoint or similar accounting system. Knowledge of job cost accounting concepts is a plus (FAR/DFARS/CAS). Proficient with Excel, Word, and Outlook. Proficiency with Adobe Acrobat is a plus. Excellent verbal and written communication skills. Ability to use a 10-key by touch. High attention to detail and accuracy. Excellent organizational and analytical skills. High level of initiative and motivation. Ability to overcome obstacles and handle requests in a timely manner. Ability to work independently and with a team. Ability to work in a dynamic and fast-paced environment.

Top Skills Seeking: Accounts Payable / GAAP, Adobe Acrobat, Excel

At Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer:

• Medical Coverage HDHP, PPO, and Surest plan options
• Minimum Essential Coverage (MEC)
• Dental Insurance
• Vision Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Life & AD&D Insurance
• Critical Illness Insurance
• Accident Insurance
• Employee Assistance Program (EAP)