Office Support Floating Coordinator
$30.77 - $46.84 per hourHospital for Special Surgery
- # Office Support Floating CoordinatorApplylocations: Paramus, NJ: New York, NYtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR2026-105959**How you move is why we’re here. Now more than ever.**Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.**Emp Status**Regular Full time**Work Shift****Compensation Range**The base pay scale for this position is $30.77 - $46.84. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.# **What you will be doing****Job Description:****NJ Primary, NYC secondary coverage**In this role you will provide comprehensive administrative/operational support to several HSS physician practices and contribute to an environment of clinical excellence. Responsibilities will include, but are not limited to: answering phone calls and patient inquiries, scheduling patient appointments and procedures, obtaining insurance pre-certifications and authorizations for treatments and diagnostic procedures, patient check-in/out, including copay collection, scanning documents into the EMR and any additional tasks as assigned. Staff in this role will fill long term and/or short term operational gaps in physician offices across all services, to ensure a seamless patient experience at all times. Commuting to our NYC offices and two other regional sites are required in this role. Your role is essential to promoting a professional atmosphere through courteous communication, cooperation and respect for patients, visitors and members of the healthcare team. In addition, you will be responsible for upholding stellar customer service practices for patients and families, as well as acting as a liaison to the physician and hospital d **Job Qualifications**EDUCATION – RequiredDegree/Diploma Obtained Program of StudyAssociatesEducation Requirements5 plus years Physician office experience may be considered in lieu of educationEDUCATION - PreferredDegree/Diploma Obtained Program of StudyEducations RequirementsSome College preferredLICENSURE – RequiredCertification RequirementsCERTIFICATIONS/LICENSURE – PreferredEXPERIENCE – RequiredMinimum Years of Experience Type of Experience2 Healthcare/Medical-Medical Secretary**Additional Requirements**EXPERIENCE – PreferredMinimum Years of Experience Type of Experience**Additional Requirements**SKILLS - RequiredExcellent verbal and written communication skills.Strong customer service orientation.Superior written and oral communication skillsExceptional customer service skillsAbility to follow through with tasks to completionStrong organizational and problem-solving skillsAbility to multitask in a fast-paced environmentAbility to effectively and accurately follow directions or instructionsAbility to work collaboratively as part of a team; offers to help coworkers when neededDetail-orientedAbility to escalate issues appropriatelyConsistently displays a positive attitude towards one’s work and work environmentStrong computer skillsKnowledge of healthcare and health insuranceSKILLS – PreferredExperience with Epic preferred; Familiarity with medical terminology.PHYSICAL WORKING CONDITIONSContinuously stand/walk or lift/handle/carry material or equipment of moderate weight (20 to 50 lbs).ENVIRONMENTAL WORKING CONDITIONSLocated in a comfortable indoor area. Examples: executive, management and secretarial positions.**Behavioral & Leadership Competencies: Team Members** **(Provided & Standardized by HR)****Performance Mindset:** Demonstrates critical thinking to identify challenges impacting work and recommends solutions. Takes measurable action to change, learn, and grow.**Communication:** Communicates in a clear and organized manner that achieves desired results. Speaks and writes professionally and respectfully. Listens actively and empathetically.**Collaboration:** Understands how one's work connects and intersects with other team member’s work and HSS’ goals. Actively works with others and engages in dialogue when differences exist. Is open to receiving feedback.**Empowerment:** Shares ideas and points of view. Volunteers to take on stretch assignments and/or additional responsibilities identified by and/or with manager.**Engagement:** Cares about the mission of HSS. Is an active participant in meetings and interactions with colleagues and/or patients. Demonstrates a desire to learn and grow. Understands how behavior and attitude impact the broader team and acts in a way that supports the culture and team’s engagement.**Adherence to HSS Policies:** Respects and holds self and/or others accountable to following HSS Policies and Code of Conduct. (Examples: Time and Attendance, Professionalism, Safety, Privacy, and a commitment to providing or supporting service excellence to patients.)**Position Competencies****Patient Service & Communication Skills:** Answers phones and greets patients courteously, clearly, and efficiently. Demonstrates a professional demeanor, empathy, discretion, and respect in all patient interactions. Ensures timely internal/external communication via phone, email, or in-person regarding appointments, instructions, and follow-ups. Handles patient concerns calmly and appropriately escalates concerns to administrative manager or clinical staff when necessary.**Scheduling & Surgical Coordination:** Schedules new visits, follow-ups, post-ops, and ancillary tests as directed by physicians or office managers. Coordinates surgical dates, enters them into EPIC, ensures pre-authorization within required timelines, and confirms all necessary documentation and pre-testing is complete prior to surgery. Referral & Authorization Management – Manages referrals and obtains insurance authorizations within required timeframes, including urgent cases as identified by physicians.**Financial Transactions & Billing Support:** Collects payments at the time of service and processes them accurately. Completes daily batch reconciliations, submits funds within required timeframes, and follows billing protocols for both in-office and surgical services. Collaborates with the Revenue Cycle Team (as needed) to ensure adherence to front-end office business transaction policies.**Administrative & Operational Support:** Creates, updates, and prepares patient charts in advance of appointments or procedures, ensuring accurate patient identifiers. Scans documents into EMR according to hospital scanning guidelines. Manages physician calendars, arranges travel, and processes travel expense reimbursements (as needed). Drafts correspondence, written communications, and prepares documents as requested. Maintains office supply inventory (medications) and orders as needed. Coordinates with various departments and facilitates communication between physicians, staff, and hospital departments.**Flexibility & Coverage:** Serves as back-up for Office Manager and Staff Secretary, adapting quickly to cover varied responsibilities. Adjusts to changing situations, schedules, and work assignments without disruption to patient care or office operations. Flexibility in commuting as necessary to various HSS locations/sites based on onboarding agreement for the position.**Technical & Systems Proficiency:** Proficient in the use of electronic medical records systems (e.g., Epic) and navigates scheduling, billing, and Microsoft Office software with competence. Operates phones system, scanners, copiers, printers, and other front-desk technology efficiently. Learns and adapts to new systems, policies and technologies relevant to office operations.**Workflow Management & Problem Resolution:** Manages workload effectively, prioritizing tasks to meet patient and departmental needs. Addresses operational issues in a timely manner and ensures full resolution. Works with other departments to coordinate services and resolve interdepartmental challenges.
- J-18808-Ljbffr Hospital for Special Surgery
Vacancy posted 2 days ago
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