Trucking Coordinator

Job Description

Job Description

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.

• Exercise a high level of professionalism and confidentiality when working with staff, projects, and proprietary information.
• Coordinate trailer rotations by project and by plant for cost efficiency and optimal trailer availability.
• Track trailers, easels, and trucks to ensure timely delivery to plant and to projects.
• Coordinate, reconcile, track, and document transportation expenses.
• Coordinate and document transportation schedules.
• Coordinate and discuss tie-down procedures through various methods, including Tailgate Meetings.
• Coordinate Quality Control approval schedules with truckers to optimize driver hours-of-service and timely deliveries to our projects.
• Arrange transportation state and country-wide for miscellaneous materials, including but not limited to, grout, braces, dead men, plant equipment, and heavy equipment.
• Assist in loading diagram development
• Facilitate group communications between project managers, dispatchers, and Loading Department heads, for each project.
• Coordinate load, gear, and trailer returns.
• Work with Engineering Department to understand erection schedules, import job-specific information into Piece Tracker to understand and communicate global demand of trucks, trailers, equipment, as well as loading manpower.
• Communicate issues and repair specifics to Maintenance Supervisor.
• Work with field foreman and engineers to provide transportation services for gear and miscellaneous materials.
• Create job folders with various types of information to ensure trucking companies and project managers have the best possibility for success.
• Host and/or participate in meetings, including but not limited to, Pre-Trucking, Post-Trucking, Safety, Trucking/Loading, and Field Contract.
• Calculate global equipment demands and arrange transportation as necessary.
• Dispatch coordination for multiple plants to multiple jobsites.
• Other duties as assigned.

Key Interfaces

• Internal
  o Trucking leadership
  o Engineering
  o Production
  o Quality Control
  o Labor workforce
  o Field workforce
• External
  o Vendors
  o Dispatchers
  o Truck Drivers

 

Key Metrics and Deliverables

• Timely and accurate invoice processing 1-2 times per week.
• Accurate scheduling data uploaded 1-5 times per week.

 

Skills and Abilities

• Possess thorough knowledge of various types of equipment used for transporting oversize loads.
• Possess thorough knowledge of trailer systems.
• Possess knowledge of restrictions and limitations related to heavy-haul transportation.
• Exceptional communication skills, both written and verbal, as well as the ability to effectively listen and engage with all levels of the organization.
• Ability to build strong relationships; engage and motivate teams representing diverse backgrounds and viewpoints; exceptionally collaborative.
• Excellent organization skills to drive topics with multiple stakeholders/interests.
• Problem solving skills that aim to remedy and prevent reoccurrence.
• Comfortable escalating issues while maintaining positive relationships with team members and other organizations.
• Passionate about Clark Pacific’s vision and mission; able to promote, demonstrate, and communicate the mission, values, and core competencies
  of Clark Pacific to others.
• Able to exercise appropriate discretion when handling confidential and/or sensitive information.
• Proficient with Microsoft Excel, and Microsoft Office Suite programs.
• Possess thorough knowledge of Piece Tracker software.

 

Work Environment

• General office and plant environment.
• There will be exposure to manufacturing and field environments which may present hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.
• There will be periodic exposure to outside weather conditions, including extreme cold and extreme heat, wet and/or humid environments.

 

Physical Demands

• Frequent: Sitting at desk, utilizing computers/phones, standing/walking
• Periodic: Repetitive foot, leg, hand, arm, shoulder, and torso movements
• Occasional: Business travel, (5%). Bending squatting, stooping, reaching, pushing, pulling, and lifting.

Experience and Education

• High school diploma, or equivalent, required.
• Minimum 10 years’ experience in a logistics environment.