Facility Operations Specialist

Department JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA) Job Summary Under the direction and guidance of the Chief Administrative Officer, the Faculty Operations Specialist provides operational management to the Music Facilities Office. Department-Specific Responsibilities Identifies operational issues and/or areas of improvement and implements solutions to improve processes and/or operational efficiency Leads full-time and part-time staff, manages team operations, sets goals, provides training, ensures policy compliance, and evaluates employee performance Manages facility and building operations comprised of over 310,000 square feet of assigned classroom, office, practice room, and performance space Advises leadership and oversees facility and building operations Plans, coordinates, and executes the repair and maintenance, safety and security, climate control to ensure Jacobs School of Music (JSoM) instruments and collections preservation, including renovation and construction for the buildings on the JSoM campus and additional assigned spaces Collaborates with and serves as point person to university offices such as Facilities Operations, Building Services, University Architect's Office, Capital Planning and Facilities, Insurance Loss Control and Claims (INLOCC), Indiana University (IU) Police, and outside entities (independent and corporate contractors) regarding facilities projects and maintenance concerns Initiates and completes all Work Orders and Requests for Service Evaluates, researches, and makes recommendations concerning the physical space needs and requirements for all JSoM buildings Oversees and conducts a variety of required and time sensitive building and equipment inspections and inventories Ensures the integrity, safety, and distribution of key locks, automated door locks and card access systems Keeps abreast of and leadership informed of university policies and federal laws and regulations as they pertain to facility management General Responsibilities Manages building operations and maintenance such as maintenance planning, security/access control, and emergency response Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs; participates in all aspects of project development, budget, implementation, and completion Prepares estimates for repairs and ensures building maintenance falls within allocated budget with an emphasis on cost-containment Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating especially complex matters as needed Monitors and maintains inventory levels and equipment/asset conditions through regular inspections and completion of required documentation Orders supplies/equipment when necessary Participates in and maintains an on-call rotation to cover emergency situations May provide guidance to non-exempt Licensed and Skilled Trades staff or lower-level Facility Operations Specialists May make procedural and process recommendations to supervisor for improved operational efficiency Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. Education Required Bachelor's degree in facilities management, project management, business operations, or related field Work Experience Required 2 years in facilities management, project management, business operations, or related field Skills Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Working Conditions / Demands This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location IU Bloomington campus Bloomington, Indiana Work Hours On occasion, may be required to work non-standard hours based on need. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure. Job Classification Career Level: Career FLSA: Exempt Job Function: Engineering, Trades & Facility Job Family: Facility Management Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD. Contact Us Request Support Telephone: View phone number on click.appcast.io #J-18808-Ljbffr Technical University of Denmark