Equipment Project Administrator

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies ( and through our businesses including Trane® ( and Thermo King ( sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits ( designed for you to Thrive at work and at home. We boldly go. Where is the work: Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires. What's in it for you: Trane has a new exciting opportunity to join our organization as an Equipment Project Administrator for the Equipment group in the Pacific Northwest region. Under direct supervision of the Equipment Solutions Leader, this position is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project. What you will do: Responsible for general administrative functions to support the equipment fulfillment process. Communicate with vendors to obtain estimated ship date updates and order status. Identify and elevate Buy/sell shipment delays, risks, or discrepancies that may affect project timelines or customer commitments. Drive vendor setup and maintain accurate vendor information in applicable systems. Assist with ordering all bill of material associated with projects. Obtains all bill of materials, estimated ship dates and updates appropriate schedules. Process documents for service claims sales allowances, retrofit, and labor warranty. Execute assigned Salesforce tasks and keep project records current. Enter and track claims, ensuring proper documentation and timely follow‑up. Partner with sales, operations, and vendors to address order issues and maintain progress. Ensure documentation, system updates, and communications are completed accurately and promptly. Assist with processing all job closeout documentation. What you will bring: High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience. Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. Ability to multitask and work well on a team Proven experience prioritizing tasks in order to meet tight deadlines within a high‑paced environment. Familiarity with the operation of HVAC Systems preferred, not required. Flexibility to work overtime/ weekends, as required. Annual Base Salary Range or Hourly Base Pay Range: $54,751.66 - $76,929.99 Compensation Type: Exception Hourly Incentive Eligible: No Sales Commission Eligible: No Disclaimer We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE! Family building benefits include fertility coverage and adoption/surrogacy assistance. 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution. Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave. Educational and training opportunities through company programs along with tuition assistance and student debt support. Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations. Safety Sensitive Role: Yes The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening. We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. #J-18808-Ljbffr