Administrative Assistant

Overview At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com. Position Overview We're Hiring: Administrative Assistant | Overland Park, KS Some jobs keep the paperwork moving. This one keeps the whole office moving. We're looking for an Administrative Assistant to join our UES team in Overland Park—and this person will truly be at the heartbeat of our office. You'll be one of the people our employees, leaders, vendors, and clients know they can count on. From keeping projects and documents organized to coordinating meetings, supporting new hires, communicating with vendors, helping with proposals and reports, and tackling the unexpected things that pop up during the day—you'll have a hand in a little bit of everything. What makes this role special? You won't be sitting behind the scenes doing the same thing every day. You'll work directly with people across the office and play an important role in creating an organized, welcoming, and well-run environment. We're looking for someone who: Loves being the person who keeps things organized Notices the details other people miss Is comfortable juggling multiple priorities Communicates confidently with employees, leaders, clients, and vendors Takes initiative instead of waiting to be told what needs to happen Enjoys helping people and being part of a team Can handle a little organized chaos with a good attitude Takes pride in being someone others can depend on Experience in an engineering, construction, environmental, or other professional services environment is a plus—but we're especially interested in finding someone who is proactive, resourceful, personable, and genuinely enjoys being at the center of a busy office. If you're the person everyone seems to come to when they need something figured out, organized, coordinated, fixed, found, scheduled, proofread—or simply handled —We would love to hear from you. Come be the person who helps keep our Overland Park team connected, organized, and moving forward. Responsibilities Handle and prioritize incoming correspondence (emails, letters, packages) with professionalism and timely follow-up. Coordinate daily mailing of letters and packages. Proofread and distribute polished documents, including proposals, reports, cost estimates, meeting agendas, minutes, and presentations. Provide administrative support for subcontractor/sub-consultant agreements, purchase orders, and invoice review; ensure documentation accuracy and compliance. Support project administration in Vantagepointe. Performingpeer reviews of proposals, reports, and correspondenceto correct formatting andspelling errors. Maintain and organize departmental records, databases, and documentation with precision and confidentiality. Maintain and organize office supplies. Coordinate logistics for meetings, events, and travel, including vendor management and on-site support. Anticipate needs and proactively resolve administrative or operational issues before they elevate. Support special projects and high-priority initiatives assigned by leadership. Facilitate on-boarding of new employees Qualifications High School Diploma required; Associate’s or Bachelor’s degree in Business, Project Management, or related field strongly preferred. 2 to 5+ years of administrative experience in a professional office setting, with demonstrated responsibility in project administration or executive-level support. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management or ERP systems (such asVantagepointe) a plus. Exceptional organizational, time management, and problem-solving skills with proven ability to manage competing priorities. Strong attention to detail, especially in proofreading and reviewing technical and business documents. Excellent verbal and written communication skills; able to interact effectively with leadership, technical teams, clients, and external partners. Demonstrated ability to maintain confidentiality, exercise sound judgment, and adapt to shifting priorities. Self-starter with a proactive approach to anticipating needs Familiarity with engineering, construction, or environmental services terminology and workflows ( preferred). Travel Requirements This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off‑site meetings, training sessions, and Travel, when necessary, will be communicated in advance and aligned with business needs. Physical Demands & Work Environment This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment. The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms. The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds. EEO Statement UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here Posted Salary Range USD $22.00 - USD $25.00 /Hr. #J-18808-Ljbffr UES, Inc.