Purchasing & Logistics Coordinator

WHO WE ARE
We are a fractional recruiting firm working with a long‑standing, product‑focused company located in Winter Park currently looking to grow their Supply Chain Operations team.

WHO YOU ARE
You are an analytical, detail‑oriented professional with 2–4 years of experience in purchasing, logistics, and/or supply chain within small to midsize organizations where adaptability, ownership, and cross‑functional collaboration are essential. You enjoy working with data, building smart spreadsheets, and using insights to improve purchasing and logistics performance. You’re flexible, coachable, and eager to learn—someone who embraces feedback, adapts quickly, and thrives in a growing, hands‑on environment. You communicate clearly, solve problems proactively, and take pride in keeping operations running efficiently.

WHAT YOU WILL DO
You will manage the full purchasing and logistics lifecycle to ensure materials are sourced cost‑effectively and delivered on time. Your responsibilities will include:

1. Purchasing & Procurement

• Review internal requisitions and issue accurate purchase orders (POs)
• Source new vendors and evaluate current supplier performance metrics
• Request quotes (RFQs) and negotiate pricing and contract terms
• Resolve vendor billing, pricing, and product quality discrepancies

2. Logistics & Freight Coordination

• Book domestic and international freight with carriers and 3PLs
• Track transit status and update teams on ETA changes
• Prepare bills of lading, packing lists, and commercial invoices
• Ensure compliance with customs, import/export, and DOT regulations

3. Inventory & Warehouse Support

• Monitor stock levels to prevent shortages or overstocking
• Verify incoming shipments against POs for accuracy and damage
• Process Return Material Authorizations (RMAs) for defective goods

HOW YOU WILL DO IT
You will excel in this role by combining analytical rigor with operational agility:

• Use data to drive decisions,  leveraging Excel or Google Sheets to analyze costs, track KPIs, and improve purchasing efficiency.
• Collaborate closely with suppliers, carriers, and internal teams to maintain transparency and resolve issues quickly.
• Stay organized and detail‑oriented while managing multiple POs, shipments, and inventory tasks simultaneously.
• Adapt and learn continuously , applying feedback, mastering new systems, and improving processes as the business grows.
• Operate effectively in a small to midsize environment , where resourcefulness, initiative, and hands‑on problem solving are essential.
• Maintain compliance with Incoterms, customs requirements, and company procedures to ensure smooth, error‑free operations.

JOB REQUIREMENTS
Education & Experience

• Bachelor’s or Associate degree in Supply Chain, Logistics, Business, or related field
• 2–4 years of experience in purchasing, logistics, or supply chain operations
• Experience working in a small to midsize organization where flexibility and cross‑functional collaboration are key
• International logistics or import/export experience is a plus

Technical Skills

• Strong proficiency in  Microsoft Excel and/or Google Sheets (pivot tables, VLOOKUP/XLOOKUP, data analysis)
• Experience with ERP systems (QuickBooks, Sage, P21, SAP, or similar)
• Working knowledge of  Incoterms , customs clearance, and import/export documentation

Soft Skills

• Highly analytical with strong attention to detail
• Flexible, coachable, and eager to learn new processes and tools
• Strong negotiation and cost‑management abilities
• Excellent problem‑solving skills for handling logistics challenges
• Clear, professional communication with vendors, carriers, and internal teams

Preferred Experience (Nice to Have)

• Purchasing experience within a  production or manufacturing environment
• Purchasing experience supporting  projects , custom builds, or engineered‑to‑order work
• Experience with  overseas logistics , including freight forwarding, customs documentation, and international shipping workflows

Key Performance Indicators

• On‑Time Delivery (OTD)
• PO Cycle Time
• Freight Cost Variance
• Inventory Accuracy