Payroll Specialist

Payroll Specialist

The Bowers Group A Legence Company Established in 1984, The Bowers Group is a trusted provider of mechanical construction, service, and repair solutions across Maryland, Virginia, and Washington, D.C. With over three decades of experience, we serve a wide range of clientsfrom general contractors and technology-driven organizations to healthcare facilities, government agencies, and property managers. We deliver projects through a disciplined, collaborative approach focused on quality, cost control, and reliability. Our process includes rigorous equipment selection, detailed reviews, and proactive subcontractor managementhelping us anticipate risks, avoid delays, and ensure safe, compliant, and efficient results. Our success is built on a people-first culture of teamwork, accountability, and respect. By investing in our employees and fostering open communication, we create an environment that supports long-term relationshipswith both our team and our clients.

Position Summary

The Payroll Specialist is responsible for processing accurate and timely payroll while ensuring compliance with all applicable laws, regulations, and company policies. This role requires strong attention to detail, knowledge of payroll systems, and the ability to manage complex payroll scenarios. In a construction environment, the Payroll Specialist may also handle union payroll, job costing, and certified payroll reporting. The position works closely with HR, accounting, and operations to ensure payroll accuracy and efficiency.

Key Responsibilities:

• Review and verify timekeeping records, including job site timecards and labor allocations.
• Calculate wages, overtime, bonuses, and deductions in accordance with company policies and labor laws.
• Assist with weekly, bi-weekly, and/or off-cycle payroll processing in an accurate and timely manner.
• Manage union and non-union payroll, including benefits, fringes, and union dues where applicable.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare and submit payroll tax filings and ensure timely payments.
• Assist with certified payroll reporting (e.g., Davis-Bacon) when required.
• Maintain accurate employee payroll records and system data.
• Reconcile payroll accounts and resolve discrepancies.
• Generate payroll reports for management, accounting, and audits.
• Support audits by providing payroll documentation.
• Respond to employee payroll inquiries and resolve issues professionally.
• Collaborate with HR and Accounting on employee data changes, benefits, and reporting.
• Assist and serve as backup for other payroll or accounting functions as needed.

Required Skills & Competencies

• Solid understanding of payroll processes, tax regulations, and compliance requirements.
• Experience with payroll systems (e.g., ADP, Dayforce, Paychex, UKG, or construction systems like Viewpoint or Spectrum).
• Proficiency in Microsoft Excel (formulas, reconciliation, and data analysis).
• Strong attention to detail and accuracy.
• Problem-solving skills and ability to resolve payroll discrepancies.
• Strong organizational and time management skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong communication skills with both field and office staff.
• Systems-oriented with the ability to learn new software quickly.

Required & Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 25 years of payroll experience (construction or multi-state payroll experience preferred).
• Familiarity with union payroll and certified payroll reporting is a plus.
• Certified Payroll Professional (CPP) designation preferred but not required.

Additional Information

• This is an in-office position based in Beltsville, Maryland.
• Reasonable accommodations may be provided to enable individuals with disabilities to perform essential job duties.
• Typical working hours for this role are 7am 4pm.
• No sponsorship is available for this position.
• Salary Range: $55,000 -$75,000 (depending on experience).

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systemsenhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D

Time Off Benefits: Comprehensive Paid Time Off (PTO) program.

Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law