Materials & Inventory Coordinator

Job Description Job Description Summary Our client is a well-established, U.S.-based manufacturer , located in Carlsbad, CA , recognized for delivering high-quality, innovative products to commercial, government, and institutional markets. With decades of industry leadership, the organization has built a strong reputation for reliability, engineering excellence, and customer-first values. They are seeking a Materials & Inventory Coordinator to play a critical role in supporting day-to-day manufacturing operations through effective material flow, inventory accuracy, and cross-functional coordination. This is a hands-on, detail-driven position ideal for someone who thrives in a fast-paced production environment and enjoys improving processes. Duties & Responsibilities Inventory & Material Control Receive, inspect, and verify incoming materials against purchase orders and shipping documentation Maintain accurate inventory records through cycle counts, audits, and ERP system updates Issue materials to production in alignment with work orders and production schedules Monitor inventory levels and proactively flag shortages, discrepancies, or excess stock Organize warehouse and stockroom locations to optimize accessibility and material flow Support inventory transactions including transfers, adjustments, and disposals RMA & Returns Coordination Manage the end-to-end RMA process, including intake, inspection, documentation, and disposition Partner with Quality, Engineering, and Customer Service to determine root cause and resolution Track RMA status and ensure timely processing and closure Maintain detailed logs and generate reports on return activity and trends Receiving & Logistics Support Assist with receiving operations, including unloading, inspection, and documentation of shipments Coordinate with shipping/receiving teams to ensure timely and accurate material movement Support internal material handling across departments as needed Continuous Improvement & Projects Participate in physical inventory preparation and execution Maintain and optimize stock locations, including overstock and WIP areas Assist in inventory optimization initiatives such as reorganization, labeling, and tracking improvements Contribute to process improvement efforts aligned with lean manufacturing and efficiency goals Qualifications & Requirements Experience & Education 2+ years of experience in material control, inventory management, or warehouse operations within a manufacturing environment Experience handling RMAs and returned goods strongly preferred High school diploma or equivalent required; additional certifications in supply chain, logistics, or related fields are a plus Technical Skills Proficiency with ERP/MRP systems (e.g., Sage, NetSuite, or similar) Strong working knowledge of Microsoft Office, particularly Excel Familiarity with inventory control best practices and warehouse procedures Core Competencies High attention to detail with strong organizational skills Analytical thinker with problem-solving capabilities Ability to prioritize tasks and manage multiple responsibilities effectively Strong communication skills and ability to collaborate cross-functionally Self-starter with a proactive, team-oriented mindset Physical Requirements Ability to lift up to 50–60 lbs unassisted Comfortable working in a production/warehouse environment with varying conditions Ability to stand, walk, bend, and move throughout the facility regularly Additional Requirements Forklift certification or ability to obtain certification shortly after hire Valid driver’s license and reliable transportation Legally authorized to work in the United States Preferred Qualifications Experience with lean manufacturing principles (5S, Kaizen, continuous improvement) Prior experience in electronics or assembly-based manufacturing environments #ZR