Medical Clinic Receptionist/Admin Assistant, JOBID: ZR_2611_JOB,

Job Description

Job Description

Location: Beverly Hills, On-site

Position Overview

We are seeking a warm, organized, and proactive Receptionist & Administrative Assistant to deliver a concierge-level experience for our medical clinic. As the face and voice of our practice, you will welcome clients, manage daily front-desk operations, and ensure effortless communication between patients and providers.

In addition to traditional medical front-desk duties, this position supports executive administrative and personal assistant functions—requiring exceptional attention to detail, discretion, and the ability to manage both practice and personal logistics seamlessly.

Key Responsibilities

Front Desk & Client Services

• Greet clients warmly and professionally, ensuring a pristine and welcoming reception environment.
• Manage client check-in and check-out procedures smoothly and efficiently.
• Answer, screen, and route incoming phone calls, emails, and client inquiries promptly.
• Resolve patient questions or concerns with empathy, diplomacy, and professional care.

Scheduling & Calendar Management

• Schedule, confirm, and coordinate client appointments and follow-up visits.
• Manage multi-provider calendars, appointment reminders, and scheduling adjustments.
• Communicate effectively with healthcare providers and clinical staff regarding daily schedules and client needs.

Administrative & Executive Assistance

• Coordinate travel arrangements, reservations, itineraries, and off-site meetings.
• Assist with personal appointments, errands, purchases, returns, and vendor management as requested.
• Place follow-up calls and liaise with external vendors, service providers, and professional contacts.
• Track outstanding administrative tasks to ensure complete execution and anticipate organizational needs.

Qualifications & Requirements

• Experience: Background in front desk operations, administrative assistance, hospitality, or customer service preferred (medical clinic experience is a plus).
• Communication: Exceptional written and verbal communication skills with a polished, professional, and friendly demeanor.
• Organization: Outstanding multitasking ability with sharp attention to detail and strong task follow-through.
• Tech Proficiency: Comfortable using computers, email, calendar systems, and tools within Microsoft Office or Google Workspace.
• Integrity & Calm: Proven ability to maintain strict client confidentiality (HIPAA awareness) and remain composed in a fast-paced environment.
• Adaptability: Comfortable handling both professional medical practice needs and executive/personal assistant tasks.
• Logistics: Valid driver’s license and reliable personal transportation required for occasional errands. Flexibility with scheduling as clinic needs evolve.

Work Environment & Physical Demands

• Fast-paced, professional medical clinical environment.
• Prolonged periods of sitting at a desk and working on a computer.
• Occasional light lifting or local travel for practice errands.

Compensation: $22.00 / hour

Schedule: Tuesday – Friday, 9:00 AM – 5:00 PM (32 hours/week, with potential expansion to Mondays for the right candidate)