Executive Support Specialist

About Us: The Washington State Treasurer's Office manages and safeguards public funds while supporting the financial health of Washington's communities. Our work helps fund critical public services and infrastructure that benefit people across the state. Description The Washington State Treasurer's Office manages and safeguards public funds while supporting the financial health of Washington's communities. Our work helps fund critical public services and infrastructure that benefit people across the state. We are a team of dedicated professionals committed to integrity, innovation, collaboration, and public service. We value diverse perspectives, continuous learning, and creating an inclusive workplace where employees can grow and make a meaningful impact. If you're looking for a career with purpose, challenge, and the opportunity to serve Washingtonians, we invite you to join our team. Why Join OST At OST, you’ll be part of a collaborative, mission-driven team that plays a vital role in promoting the financial health and well‑being of Washington State. We value professionalism, innovation, and commitment to public service. Every member of our team contributes to work that has a meaningful impact across state government and our communities. Opportunity The Office of the State Treasurer (OST) is seeking a highly motivated and experienced Executive Support Specialist to serve as a trusted administrative partner to the Chief of Staff and the agency's policy, legislative, communications, and community outreach teams. This position is central to the success of the team and provides executive operations support by coordinating schedules, meetings, travel, and events. In addition to supporting the Chief of Staff and their direct reports, you will play a key role in the scheduling, logistics and advanced work for the State Treasurer, helping prepare for travel, statewide meetings, legislative activities, public presentations, and community engagement. Success in this role requires exceptional organizational skills, discretion, attention to detail, sound judgment, and the ability to build strong working relationships across the agency and with external partners. Duties Executive Support Manage the COS’s calendar, meetings, travel arrangements, records retention, and correspondence. Provide executive administrative support to the Chief of Staff's direct reports, including project management, calendar management, scheduling, and records retention. Draft, review, edit and format business correspondence, presentations, briefing materials, and official communications. Maintain confidentiality when handling sensitive or privileged information. Anticipate scheduling conflicts, monitor deadlines, prepare materials in advance, and proactively identify solutions to support executive priorities. Serve as an integral member of the Executive Office administrative team, partnering closely with the Treasurer's Executive Assistant and the COO's Executive Support Specialist to provide seamless executive support. Operations & Project Coordination Together with the Executive Assistant and the legislative, policy, outreach, and communications teams, take an active role in scheduling and preparing the Treasurer for meetings, presentations, legislative activities, public events, and speaking engagements. Coordinate and track special projects and initiatives on behalf of the COS, and direct reports, by developing project plans and monitoring deadlines, priorities, and action items, ensuring timely follow-through and completion. Through scheduling, reception, and constituent service duties, serve as a liaison between the office and the public, Legislature, external agencies, and stakeholders. These activities increase during the legislative session. During the Legislative session, provide increased support to the COS staff, by scheduling, tracking legislation/bills, and monitoring committee hearings. Provide back‑up support for travel and expense management for the team. Agency Administration & Compliance Prepare and submit quarterly Public Disclosure Commission (PDC) L5 Lobbying Reports, ensuring complete and accurate data collection and timely submission. Provide back‑up front desk coverage, greeting visitors, answering phones, and managing general inquiries on scheduled in‑office days and during absences of other front office staff. Support records management and public records request activities and ensure compliance with state requirements. Successful Candidates Will Demonstrate The Following Competencies Accountability – Takes personal responsibility for the quality, accuracy, and timeliness of work while consistently delivering reliable results. Communication – Communicates clearly, professionally, and effectively, both verbally and in writing, adapting messages to meet the needs of diverse audiences. Customer Focus – Builds and maintains positive relationships with internal and external partners while providing responsive, high‑quality service. Ethics and Integrity – Demonstrates professionalism, discretion, and sound judgment while maintaining confidentiality and earning the trust of colleagues, leadership, and stakeholders. Initiative and Judgment – Anticipates needs, identifies potential issues before they arise, exercises sound judgment, and develops practical solutions in a dynamic executive environment. Organization and Adaptability – Effectively manages multiple priorities, adjusts to changing demands, and remains composed while supporting executive leadership in a fast‑paced environment. Collaboration and Inclusiveness – Builds productive relationships across teams and values diverse perspectives to support a respectful, inclusive workplace and strong partnerships with stakeholders. Knowledge And Abilities Knowledge of: Executive office practices and administrative procedures. Business writing and professional correspondence. Microsoft Office products and other business technology tools. Records management and retention requirements. Legislative processes and state government operations (preferred). Ability To Provide support to diverse professionals, tailoring that support to meet the unique objectives of each professional’s business portfolio. Communicate effectively, both orally and in writing. Maintain confidentiality while handling sensitive information. Build and maintain effective working relationships with colleagues, agency leadership, elected officials, and external stakeholders. Work independently with minimal supervision while exercising sound judgment and managing competing priorities. Learn and adapt to emerging technologies that improve efficiency and service delivery. Qualifications Progressively responsible experience providing administrative support. Demonstrated experience supporting executive or senior‑level management. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and database systems. Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines. Excellent written and verbal communication skills. Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information. Desired Qualifications Experience supporting policy, legislative, communications, or public affairs functions. Experience working for an elected official. Experience working in Washington State government or another public‑sector environment. Experience with records management, including compliance with public records requests, records retention, and archiving requirements. Familiarity with state government administrative and fiscal procedures. Familiarity with emerging productivity technologies, including AI‑assisted workplace tools, and an interest in identifying appropriate opportunities to improve administrative efficiency. Supplemental Information In addition to completing the online application profile on careers.wa.gov, Applicants must attach a current resume and a letter of interest describing how their experience, skills, and career interests align with the qualifications for this position. We encourage applicants from diverse backgrounds and experiences to apply. If you are excited about this opportunity but do not meet every qualification listed, we welcome your application and look forward to learning more about your experience. This announcement will remain open until it is filled. Applications will be reviewed as they are submitted. Candidates are encouraged to come forward as early as possible as the OST reserves the right to make an appointment at any time during this employment announcement. A background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the candidates' suitability and competence to perform in the position. Benefits: Washington State offers a competitive benefits package. Beyond the traditional benefits such as health insurance, life insurance and retirement benefits, we offer flex spending accounts, dependent care assistance, deferred compensation, 12 paid holidays, paid vacation, and sick leave. Click on the “Benefits” tab near the top of the page to learn more. Location: This position is based in Olympia, Washington, with offices located in the Legislative Building on the Capitol Campus. In-Office Expectations: Employees may be required to work onsite fulltime during the initial onboarding and training period, which may last up to six months. Following training, the onsite work schedule will be based on business and operational needs. Because this role provides direct support to the Chief of Staff, regular onsite presence is expected whenever the Chief of Staff and their teams are working in the office. This position also provides backup coverage for front office reception staff as needed. Flexible scheduling and remote work options may be available when consistent with agency business needs. Equal Employment Opportunity (EEOC) OST is an equal opportunity employer committed to providing a workplace free from discrimination and harassment. OST provides equal access and opportunity to anyone who qualifies regardless of immigration status, race, color, religion, national origin, sex (including pregnancy and related conditions, sexual orientation, or gender identity), age (40 and older), disability, genetic information (including employer requests for, or purchase, use, or disclosure of genetic tests, genetic services, or family medical history) retaliation for filing a charge, reasonably opposing discrimination, or participating in a discrimination lawsuit, investigation, or proceeding. Recruitment Assistance and Contact Information: For questions about this recruitment or for applicants in need of assistance during the application process, please contact Nadine Sordahl at View phone number on click.appcast.io or via email to View email address on click.appcast.io. TTY users should first call 711 to access the Washington Relay Service. More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read About Our Benefits The following information describes typical benefits available for full‑time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full‑time work (e.g. part‑time); view the job posting for benefits details for job types other than full‑time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well‑being of employees. Retirement And Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full‑time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part‑time employees who is in pay status during the month of the holiday qualify for the holiday on a pro‑rated basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full‑time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part‑time employees will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full‑time employees accrue vacation leave at the rates specified in WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part‑time employees accrue vacation leave hours in accordance with WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA) on a pro‑rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357‑58‑175, an employer may authorize a lump‑sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357‑31‑165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Parental Leave Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 01-07-2026 #J-18808-Ljbffr State of Washington