Director of Residential Property Management

OUR GOAL IS TO 5X in 5 YEARS.


ABOUT THE ROLE

Director of Property Management - Role Overview

This role is critical to supporting Capstone's continued growth and ensuring our Property Management department scales with consistency and 5-star service.

The Director of Property Management is responsible for the overall performance of the PM division, with full ownership of retention, revenue support, operational excellence, compliance, and the owner and resident experience.

This leader drives results through people. They manage and develop a team of property managers by reinforcing our core values, establishing clear expectations, and holding the team accountable to defined KPIs.

They ensure that leasing, maintenance and turns, communication, and legal compliance are executed at a high level-without breakdowns-as the portfolio grows.

Success in this role means building a department that runs consistently, communicates proactively, and delivers a reliable, high-quality experience at scale.

KEY RESPONSIBILITIES

Leadership & Team Performance

• Lead, manage, coach, and develop the property management team and direct reports to consistently win in their roles.
• Set clear expectations, track KPIs, and hold the team accountable to standards, service levels, and outcomes.
• Continue our goal of building a culture of responsiveness, ownership, and service excellence.

Operations, Retention & Growth

• Own portfolio performance end-to-end: retain doors, maintain service standards, and support profitable growth.
• Reduce owner churn by identifying and resolving risk fast (communication gaps, maintenance issues, leasing delays, billing friction).
• Drive revenue outcomes through owner / seller/buyer and tenant / buyer conversion pathways and accurate execution of project and management fees.
• Partner with leadership to scale capacity while maintaining service levels as new doors are added.

Maintenance, Turns & Vendors

• Oversee maintenance and turns to ensure speed, quality, and cost control.
• Manage vendor performance and timelines; ensure consistent, documented turn execution.

Leasing & Move-In Execution

• Ensure strong leasing performance: marketing readiness, application processing, approvals/denials, and lease execution.
• Deliver a consistent move-in orientation that sets expectations and reduces preventable issues.

Owner & Resident Experience (5-Star Service)

• Maintain 5-star resident service through fast response times and high-quality resolutions.
• Maintain 5-star owner service through proactive updates, clarity, and strong follow-through.
• Serve as escalation point for complex issues to protect relationships and the Capstone brand.

Compliance (ARLTA / Fair Housing)

• Ensure full compliance with ARLTA, fair housing, and all applicable local regulations.
• Maintain strong documentation and audit-ready processes (notices, leasing standards, files).

Owner Reporting & Market Communication

• Ensure owners receive consistent updates on lease performance (rent status, renewals, delinquencies, maintenance impacts) and market performance (pricing, competition, vacancy trends, leasing strategy).
• Set and enforce communication cadence and quality standards.

Process Improvement & Training (Scale with Speed + Quality

• Improve systems and SOPs to increase consistency and efficiency (no tribal knowledge).
• Build training tools and coach the team across leasing, turns, owner communication, ARLTA compliance, and move-ins.
• Audit execution and implement cross-training/coverage to prevent service gaps as we grow.

QUALIFICATIONS

• 5+ years in residential property management operations (AZ experience preferred)
• Arizona Real Estate License required
• 2+ years managing managers or leading a multi-person PM team
• Strong working knowledge of ARLTA and fair housing compliance
• Proven ability to drive operational performance, retention, and service quality
• Strong understanding of the full LTR lifecycle (leasing → maintenance/turns → renewals → owner reporting)
• Proficiency with property management software (AppFolio preferred)

Core Skills & Traits

• Strong leadership, coaching, and accountability
• High urgency with calm execution (no panic-just progress)
• Excellent client communication and conflict resolution
• Process-minded: you have and will build repeatable systems so that execution is consistent and scalable.
• Detail-oriented with strong follow-through

Work Environment / Schedule

• Full-time; some after-hours availability for escalations as needed
• In-office and field expectations depending on portfolio needs

Compensation & Benefits

• Salary DOE + regular performance bonuses
• Medical / Dental / Vision
• PTO
• Paid Holidays
• 401K

WHY JOIN CAPSTONE

• Be part of a company with a clear vision of strong reputation in the Phoenix market.
• Work alongside a passionate leadership team committed to innovation and service.
• Autonomy to make a meaningful impact and help shape the next phase of our growth.
• Competitive compensation, performance incentives, and benefits package.
• A collaborative, people-first culture that values initiative and results.

If you're a strategic thinker with a passion for property management and a drive to lead a successfully growing company toward its next chapter, we'd love to hear from you.

Apply today and help us elevate the Capstone experience for our clients, residents, and team.

We are single-source advisors for our investment-minded clients on buying, selling and managing residential real estate in the Phoenix Metro area. Our clients love us for not just handling one or the other as a transaction - but partnering on both property sales and management for the long-term.
We are consistently ranked in the top 1 percent of Arizona-based real estate professionals.


"Capstone has managed my property for 5 years. I switched to them after having a bad experience with another company. I have been very satisfied with their responsiveness and eagerness to work with me. That is key in a good property management company. I own a few properties in different states and it is imperative to have a reliable property manage" Sheryl Malin