Accounts Payable Analyst - Charlotte, NC Office

Job Description

Job Description

Accounts Payable Analyst {Non-Exempt}

Charlotte, NC Office

Work On-Site | Full- Time

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Basic Function

The Accounts Payable Analyst ensures accurate invoice processing, maintains integrity of payables through reconciliation of discrepancies and exception resolution, and supports timely, controlled payments. Support U.S. operations and collaborate closed with operations staff.

• Ensure accurate and timely processing of supplier invoices, including validation, matching (PO/GRN), and proper GL coding in compliance with company policies.
• Maintain integrity of accounts payable through vendor reconciliation, exception resolution (e.g., discrepancies, duplicates), and adherence to internal controls and audit requirements.
• Support efficient payment cycles and provide analysis on AP aging, processing performance, and operational issues to drive continuous improvement.

Duties & Responsibilities

1. Invoice Intake & Validation Controls
   • All invoices received through controlled channels only, EdenRed / designated mailbox
   • Invoice is properly addressed to correct legal entity
   • Invoice number, date, and amount are clearly stated
   • Duplicate check performed (system + manual review if needed)
   • Supporting documents attached (merged PDF: invoice + relevant docs), where applicable
   • Invoice complies with vendor naming convention and format
2. Matching & Authorization Controls
   • PO invoices: 3-way match completed (Invoice vs PO vs GRN)
   • Non-PO invoices: Proper OA approval obtained prior to posting
   • Pricing, quantity, and terms match approved documents
   • Any discrepancies are:
     • Investigated
     • Documented
     • Approved before posting
   • Correct approval hierarchy followed
3. GL Coding & Posting Controls
   • Correct GL account (9 segments) and entity assigned
   • Coding complies with chart of accounts and accounting policy
   • Tax treatment (GST/VAT) correctly applied
   • Invoice posted in correct accounting period (cutoff control)
   • System validation checks passed (no interface / posting errors)

1. Reconciliation & Exception Management Controls
   • Monthly vendor statement reconciliation completed
   • All reconciling items:
     • Identified
     • Investigated
     • Resolved or tracked
   • AP aging reviewed and unusual balances explained
   • Exception queues (e.g., mismatch, blocked invoices):
     • Monitored daily
     • Cleared within SLA
   • Duplicate payments prevented / flagged
2. Payment Controls
   • Only approved and posted invoices included in payment run
   • Payment run reviewed and validated prior to release
   • Segregation of duties enforced:
     • Invoice processing ≠ Payment approval ≠ Payment release
     • Bank details changes:
     • Independently verified
     • Properly approved
   • Payment cutoff and schedule adhered to
3. Compliance & Audit Trail Controls
   • Complete audit trail maintained (invoice + support + approval)
   • Documentation stored in system and retrievable for audit
   • No manual overrides without documented justification and approval
   • Compliance with:
     • Internal policies
     • External regulations (tax, statutory)
4. Period-End & Cutoff Controls
   • All invoices received before period-end are recorded timely
   • Accruals recorded for:
     • Goods/services received but not invoiced
   • Late invoices tracked and posted in correct period
   • AP subledger reconciled to GL balance
5. System & Interface Controls (EdenRed ↔ Oracle)
   • All invoices successfully interfaced from EdenRed to Oracle
   • Interface errors:
     • Logged
     • Investigated
     • Resolved timely
   • Supplier site and master data validated (e.g., correct site default)
   • No manual postings bypassing system controls without approval

Job Competencies

Technical knowledge

Analytical Thinking

Communication Skill

Attention to Detail

Communication Skills

Collaboration & Teamwork

Time Management

Technology proficiency

Integrity and Confidentiality

Initiative

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Education/Training

Bachelor's degree in accounting/finance/business administration is preferred.

Training on financial software systems such as Oracle, EdenRed, and other Invoice-to-Pay platforms

Experience

Required:

• 3-5 years of hands-on experience in Accounts Payable, Accounting, or Finance-related roles
• Experience processing high-volume invoices (both PO and Non-PO)
• Experience with invoice approval workflows, payment cycles, and GL coding
• Working knowledge of ERP systems such as Oracle, EdenRed, or similar Invoice-to-Pay platforms

Preferred:

• Strong accounting knowledge
• Experience supporting month-end close and account reconciliations
• Exposure to vendor management, including issue resolution and communication
• Previous work in a shared services, corporate finance, or multinational environment
• Experience using Excel for reconciliations and reporting (e.g., VLOOKUP, pivot tables)