Client Accounting Coordinator

Client Accounting Coordinator

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Client Accounting Coordinator. This position is responsible for the review, processing and posting of client bills to the accounting system. The Client Accounting Coordinator ensures that client bills are processed timely and as directed by the billing attorney, performs audit of client bills to ensure accuracy, completeness and compliance with ethical standards and firm billing policies. This position assists attorneys and billing assistants with implementing client billing guidelines, interacts with attorneys, staff and clients to assist with billing-related problems and coordinates the collection of accounts receivable. The Client Accounting Coordinator balances customer service needs with adherence to firm policies and procedures while providing the highest level of client service.

Responsibilities and Accountabilities

1. Ensures that client and matter data is setup properly and updated on a timely basis, in accordance with Firm procedures and policies.
2. Generates and distributes prebills to billing contacts on both a monthly and on-demand basis.
3. Revises prebills in accordance with billing attorney instructions, posts changes to the accounting system, and generates client bills.
4. Ensures that prebill tracking is being performed.
5. Ensures that all requests and instructions encompassing client billing are consistent with firm policies, guidelines and ethical standards. Audits final bills before sending to the client.
6. Posts final bills to the accounting system. Ensures that bills and all supporting documentation are properly stored on a timely basis.

Qualifications

Education: High school diploma or equivalent required. College degree preferred.

Experience: Three years experience in billing or related accounting activities. Familiarity with law firm billing practices and procedures preferred. Law firm accounting system experience preferred. Excellent communication and people-oriented skills; strong organizational skills, including the ability to coordinate multiple tasks simultaneously and meet stringent deadlines required. Strong word processing, database and spreadsheet software skills (i.e. Word, Access, Excel) required.

Other Qualifications: Ability to generate a large volume of work and be capable of making sound decisions in the absence of clear instructions. Exceptional written and verbal communication and listening skills. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.

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Hunton Andrews Kurth LLP