Tag and Title Clerk

Accounting Clerk

The Accounting Clerk is responsible to assist with the accounting of business transactions on a day-to-day, month-to-month basis. He/she verifies, allocates and posts transactions into proper journals and ensures transaction back-up documents are properly maintained. The Accounting Clerk maintains an adequate system of accounting records, a comprehensive set of controls and budgets designed to mitigate risk, and develops/produces periodic financial reports that comply with generally accepted accounting principles. The ideal Accounting Clerk will have at least one year experience in a position of similar responsibility.

The current job opening is a hybrid role that includes part-time Title Clerk duties and part-time Wholesale Vehicle Transaction Posting. This position is designed with growth in mind and offers the opportunity to advance into an Assistant Retail Vehicle Transaction Poster role in the future.

The Title Clerk is responsible for the accurate and timely processing of vehicle title and registration documents for retail and wholesale sales. This role ensures all vehicle paperwork is completed in compliance with state and federal regulations, lender requirements, and dealership policies. The Title Clerk plays a critical role in protecting dealership assets, facilitating customer satisfaction, and maintaining audit-ready records.

The Wholesale Vehicle Transaction Posting Clerk is responsible for accurately posting wholesale vehicle transactions into the dealership management system, including vehicle costs, sales details, fees, and related documentation. Ensures all deals are properly recorded, balanced, and compliant with internal accounting and manufacturer requirements. Works closely with accounting, sales, and management to resolve discrepancies and maintain accurate records.

Qualifications

• High school diploma or equivalent
• 2+ years of automotive dealership accounting, vehicle automotive title processing
• Strong attention to detail and accuracy
• Ability to manage multiple deals and deadlines in a fast-paced environment

Preferred (not required)

• Experience with dealership management systems (DMS) such as CDK, Reynolds & Reynolds
• Experience with Microsoft Office including Outlook, Word, Excel, etc.

Benefits

• Medical- 4 plans (BCBS)
• Dental
• Vision
• Term Life
• Company-paid Term Life
• STD/LTD
• Accident indemnity rider
• PTO / Sick days (annually)
• 401(k) with an employer match
• Employee Assistant Program
• FMLA / Maternity/Paternity Leave
• Bereavement Leave

Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

Duties and Responsibilities:

The following is a representative list of the duties and responsibilities associated with this position:

• Follow a documented system of accounting policies and procedures
• Oversee vendor management and outsourcing
• Maintain an orderly accounting system; and maintain control over accounting systems and chart of accounts
• Make debt payments on a timely basis
• Recommend benchmarks against which to measure operations performance
• Process tag and title work in a timely manner
• Post all finalized tag bundles
• Reconcile tag / title schedule monthly
• Adhere to all company policies, procedures and safety standards
• Perform other duties as assigned

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting: Remaining in the seated position
• Stand: Remaining on one's feet in an upright position at a workstation without moving about
• Walking: Moving about on foot
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) 50-75 lbs.
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder
• Pushing: Exerting force upon an object so that the object moves away from the force (Includes slapping, striking, kicking, and treadle actions)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking)
• Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles using feet and legs or hands and arms. Body agility is emphasized
• Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces, or maintaining body equilibrium when performing gymnastic feats
• Stooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles
• Kneeling: Bending legs at knees to come to rest on knee or knees
• Crouching: Bending body downward and forward by bending legs and spine
• Crawling: Moving about on hands and knees or hands and feet
• Reaching: Extending hand(s) and arm(s) in any direction
• Handling: Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gears
• Fingering: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling
• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips
• Talking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly
• Hearing: Perceiving the nature of sounds by ear
• Tasting/Smelling: Distinguishing, with a degree of accuracy, differences or similarities in intensity or quality of flavors or odors, or recognizing particular flavors or odors using tongue or nose
• Near Vision: Clarity of vision at 20 inches or less
• Far Vision: Clarity of vision at 20 feet or more
• Depth Perception: Three-dimensional vision. Ability to judge distances and spatial relationships so as to see objects where and as they actually are
• Visual Accommodation: Adjustment of lens of eye to bring an object into sharp focus. This factor is required when doing near point work at varying distances from the eye
• Color Vision: Ability to identify and distinguish colors
• Field of Vision: Observing an area that can be seen up and down or to right or left while eyes are fixed on a given point

Environmental Conditions: Exposure to...

• Weather
• Moving mechanical parts
• Non-Climate controlled conditions
• Wet and/or humid conditions
• High, exposed places
• Noise
• Vibration

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.