House of Learning Administrative Assistant

Job Description

Job Description

Overview: This position has the primary responsibility for ensuring that children, families, and guests are greeted in a friendly and courteous manner and directed to the services that they need. As a Receptionist, you will be responsible for providing administrative support to ensure efficient operations of the Children’s House of Learning. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all reception duties are completed accurately and delivered with high quality and in a timely manner.

ESSENTIAL FUNCTIONS OF THE JOB

• Greet children and families in a friendly professional manner either in-person or by telephone to help them have a pleasant and satisfactory visit. Provide resource information, direct them to appropriate classroom and/or program
• Contact appropriate program and staff regarding any messages or information needed from families regarding children
• Managing the schedule of the Early Learning Director
• Maintaining log of visitors
• Creating event flyers and managing electronic reader board and TV screen advertisements
• Maintaining and assist with electronic attendance for programs and classrooms 
• Take general messages for the staff and assure that they are delivered in a timely manner
• Responsibility for receiving and in dating letters, documents, ect. and routing to appropriate department and individual
• Demonstrate knowledge and the ability to model the expectations of confidentiality
• Perform general clerical duties to include but not limited to: photocopying, faxing, and mailing 
• Track & record all incoming mail and deliveries and distribute accordingly 
• Maintain waiting room cleanliness (windows, dusting, watering plants, etc.)
• Maintain proper business attire and a friendly, courteous, positive, professional attitude while working with the general public and others 
• Other duties as assigned 
• Filling in for short staffed positions in the Child Care/Head Start/EHS classrooms 

MINIMUM QUALIFICATIONS:

• Must have a High School diploma or equivalent
• One year experience in greeting and working with the public
• Must be able to follow direction and guidelines
• Must have documented child development education or work experience, or complete required STARS training within six months of hire

• Must have First Aid, Adult/Child/Infant CPR, within 30 days of hire: 
• Must have a Food Handler’s Permit, within 30 days of hire.
• Must have HIV/AIDS Blood Borne Pathogen Training.
• Must meet STARS requirement and be listed in the STARS Training and Registry System, which includes 20 Basis STARS Hours and 10 continuing STARS hours annually. 
• Must have a physical exam which shows a negative TB skin test. 

• Must possess a valid Washington State driver’s license
• Good personal hygiene and grooming
• Absolute adherence to confidentiality
• Must excel in organizational abilities
• Proficient in MS Office 
• Must be able to manage completing reports for credit card obligations and gas card obligations
• Ability to communicate effectively with the public and in large groups of people
• Must be able to sit or stand for long periods of time
• Must be able to work with minimum amount of supervision under stressful conditions
• Ability to effectively interact with a diverse population who may exhibit a wide range of emotions and behaviors
• All applicants must have the ability to successfully pass a criminal background, fingerprinting and UA testing prior to employment.
• Must be able to comply with Lower Elwha Klallam Tribal Drug and Alcohol Free Workplace

• Ability to comply with TRIBAL policies and procedures;

Indian preference in hiring shall apply in accordance with P.L. 93-638 and Lower Elwha Klallam Tribe Personnel Policies and Procedures.