Executive Operations Coordinator

Executive Operations Coordinator

Location: In-Person Preferred | Open to Remote

About Nyman Associates

Nyman Associates is a mission-driven organization dedicated to supporting schools, students, and professionals through high-quality educational and therapeutic services. As we continue to grow, we're seeking an organized, proactive Executive Operations Coordinator to support senior leadership and help keep key initiatives, projects, and day-to-day operations running smoothly.

This role combines executive support, project coordination, and operational administration. You'll work closely with senior leadership to coordinate priorities, improve organization, maintain operational processes, and help ensure projects move forward efficiently.

The ideal candidate is highly organized, resourceful, and enjoys creating structure, managing details, and helping others stay focused and productive.

What You'll Do

Executive Support

• Provide day-to-day administrative and operational support to senior leaders.
• Manage complex calendars, scheduling, and meeting logistics.
• Prepare meeting agendas, materials, meeting notes, and follow-up action items.
• Coordinate travel arrangements, expense reporting, and executive communications.
• Help anticipate scheduling conflicts and proactively keep priorities organized.
• Track action items and follow up to ensure commitments are completed.

Project Coordination

• Assist with coordinating projects across departments.
• Maintain project timelines, trackers, and documentation.
• Schedule meetings and help keep initiatives moving forward.
• Provide regular status updates and assist with project follow-up.
• Help ensure important priorities stay organized and on schedule.

Operations & Administrative Support

• Create and maintain SOPs, templates, trackers, and operational documentation.
• Help identify opportunities to improve workflows and organization.
• Maintain accurate records and administrative systems.
• Assist with onboarding coordination, documentation, and operational processes.
• Support budget tracking, reimbursements, vendor coordination, and reporting as needed.

Communication & Organization

• Communicate professionally with internal and external stakeholders.
• Handle confidential information with discretion.
• Build positive working relationships across departments.
• Help ensure information is communicated accurately and in a timely manner.
• Support leadership by helping maintain organized workflows and priorities.

What Success Looks Like

A successful Executive Operations Coordinator:

• Stays organized and manages multiple priorities effectively.
• Follows through on tasks with minimal supervision.
• Communicates proactively and professionally.
• Produces accurate, high-quality work with strong attention to detail.
• Helps leadership stay organized and focused on key priorities.
• Contributes ideas that improve efficiency and organization.

Qualifications

Required

• 3–5 years of experience supporting executives, business leaders, or administrative operations.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Ability to handle confidential information with professionalism and discretion.
• Comfortable working closely with leadership.
• Proficiency with Google Workspace, Microsoft Office, and other common workplace technology.

Preferred Experience

Experience in one or more of the following roles:

• Executive Assistant
• Senior Administrative Assistant
• Executive Coordinator
• Operations Coordinator
• Office Manager
• Administrative Coordinator
• Project Coordinator

Experience with:

• SOPs and process documentation
• Meeting and event coordination
• Budget tracking and expense reporting
• Vendor coordination
• Administrative support for multiple departments

Who Thrives in This Role

This role is a great fit for someone who:

• Enjoys organizing projects and keeping operations running smoothly.
• Takes initiative and follows through on commitments.
• Likes creating efficient processes and staying organized.
• Thrives in a collaborative, fast-paced environment.
• Is flexible, dependable, and willing to help wherever needed.
• Brings professionalism, positivity, and strong interpersonal skills to their work.
• Finds satisfaction in helping others succeed.

Why Join Nyman Associates?

At Nyman Associates, we value people who are organized, dependable, and committed to helping others succeed. In this role, you'll work closely with senior leadership, support meaningful organizational initiatives, and play an important part in helping our teams operate efficiently.

If you enjoy staying organized, coordinating projects, and providing exceptional support in a collaborative environment, we'd love to hear from you.