Accounting Specialist

Accounting Specialist

As the Accounting Specialist, you are responsible for understanding, assisting and backing up the accounts payable and MMA accounting assistant with the day-to-day cash processes from all locations. Additionally, you will also assist the finance department with special clerical projects and spreadsheets, assist in month end close process, responsible for petty cash, ordering supplies for the department, and unclaimed property. In this role, you will be expected to maintain and grow relationship with both vendors and employees. Strives for superior performance by consistently providing a product or service to staff in the organization. Recognizes and demonstrates understanding of patient and family centered care.

Primary Job Responsibilities

1. Complete understanding/knowledge of the accounts payable process to help assist and back up Accounts Payable Specialist.
2. Communicate effectively with vendors, staff, and management.
3. Assist with 1099 process by researching, preparing, mailing out annually and timely.
4. Assist the MMA Accounting Assistant with daily deposit and bank bag process so that you can provide coverage during scheduled or unscheduled time off.
5. Assist finance team with month end close process and helping accounting assistant with bi-weekly and monthly statistical and contract labor spreadsheets as needed to back them up.
6. Responsible for Petty Cash throughout the organization, balancing, reconciling, auditing of the petty cash boxes and replenishing.
7. Responsible for researching, logging, tracking, reconciling, and processing unclaimed property. Ensuring all state laws, legal procedures and policies are followed.
8. Preparing general ledger account reconciliations and journal entries.
9. Reconcile monthly commerce bank statements to outstanding check logs and researching discrepancies.
10. Performing general office duties for department as a whole such as filing, coping, scanning, pulling files, mail, researching, ordering and maintain supplies.
11. Understanding the management reporting systems to help provide technical support and advice during the budget process and variance analysis review.
12. Balance management reporting system to financial system on a monthly basis and reconcile any discrepancies as needed.
13. Managing credit card payments.
14. Assist with yearly audits and cost reports requests.
15. Maintain commerce bank and vendor service accounts.
16. Understanding of GAAP accounting and financial regulations.
17. Demonstrates knowledge of and supports hospital mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality statements, corporate compliance plan, customer service standards, and the code of ethical behavior.

Job Specifications

Education

1. Associates Degree with major in accounting preferred.

Experience

1. Three years of accounting related experience and Accounts Payable is desired.
2. Three years of spreadsheets, word, general ledger applications are required.
3. Hospital or other healthcare experience is preferred.

Job Knowledge

1. Understanding and knowledge of generally accepted accounting principles, IRS guidelines, healthcare finance issues, effective communication techniques both written and verbal, and skills for dealing with complex issues.
2. Exceptional organizational and time management skills.
3. Strong attention to detail, problem solving, and follow through skills are essential.
4. Knowledgeable and strong oral and written communication.
5. Ability to articulate and demonstrate commitment to the philosophy, values, mission and vision of the organization.

Essential Physical Abilities/Motor Skills

1. 1. Ability to sit for long periods of time.
   2. Ability to place and retrieve information in and from file cabinets.
   3. Ability to utilize phone system, computer system, copier/fax/scanner system.
   4. Ability to travel independently throughout all Memorial Healthcare facilities.

Essential Technical Abilities

1. 1. Proficiency using modern office, computer and telephone equipment as used by Memorial Healthcare.
   2. Advanced proficiency with excel.
   3. Ability to access, create, send and retrieve data from all systems.
   4. Ability to operate a ten-key calculator.

Essential Mental Abilities

1. 1. 1. Ability to adapt and maintain focus in fast paced, quickly changing or stressful situations.
      2. Ability to read and interpret a variety of documents including, but not limited to policies, operating instructions, white papers, regulations, rules and laws
      3. Ability to effectively problem solve.
      4. Ability to understand, observe and develop policies and procedures.

Essential Sensory Requirements

1. Ability to read, survey information, and other documentation received in the course of performing duties.
2. Ability to communicate with employees/vendors and to answer and process questions.
3. Ability to maintain self-control.

Interpersonal Skills

1. Ability to interact with co-workers, hospital staff, administration, patients, physicians, the public and all internal and external customers in a professional and effective, courteous and tactful manner, at all times, physically, verbally and in all written and electronic communication.
2. Required to remain calm when adversity is encountered.
3. Open, honest, and tactful communication skills.
4. Ability to work as a team member in all activities.

Positive, cooperative and motivated attitude