Promotions Coordinator

Local Market Promotions Coordinator || Chico Cluster The Local Market Promotion Coordinator (“PC”), under the supervision of the Chico Cluster Market Manager (“MM”) is responsible for the planning, support and execution of cluster and station promotions, the purpose of which may include any combination of: Programming Department initiatives for the development of audience relationships, Sales Department revenue-generating or revenue-related marketing relationships, Regional or Market (Cluster level) revenue-generating on-site or on-line events. The Promotion Coordinator at Results Radio supports the Promotions, Programming, and Sales Departments in planning, coordinating, and executing events and promotions. The PC will be the day-to-day lead for logistical tasks and execution of Cluster promotional activities including, but not limited to, timely internal electronic and paper-based communications with staff and management, event setup/takedown, resource management and storage, promotional fulfillment, file-making and upkeep and errands. The PC will be responsible to execute the following daily and weekly activities: Scheduling on-air and on-site personnel for remote broadcasts and events. Be the primary appearance Promotion Assistant (PA). Schedule other PAs as needed. Perform as the primary on-site set-up promotion staff member for station remotes, live broadcasts, and appearances Monday through Friday. Updating and distribution of Cluster Promotion Calendar to Cluster staff. Preparation for and attendance in weekly Cluster promotion meeting, including but not limited to maintenance of vCreative database. Preparation for and attendance in Cluster Project meetings. Preparation for, attendance and constructive participation in weekly individual station programming meetings, if requested. Ongoing, daily communication of objectives and progress with the Cluster MM and Cluster Operations Manager (OM). Participation as directed by MM toward preparation and maintenance of Event and Promotion Budget Planners. Lead in Execution and quality control coordination of appearance setup/strike, production, and broadcast materials (copy points/prize package/etc.). Maintenance and appearance of station vehicles. Maintenance of all promotions-related equipment including remote systems and visibility tools to ensure optimal working condition. Assist in social media and website updating and maintenance of sales promotions elements as directed by the MM or OM. Winner prize redemption support for the OM and Station Program Director(s) (PD(s)). Assist MM and OM in organization, updating, and maintenance of contest archives including winner forms, prize closets, affidavits, related records, and customer service. Fill in for reception office post and answering phones. Manage Public Service Announcement (PSA) customer service and execution, including on-air scheduling, community calendars, and follow-up correspondence with community organizations. The PC may work alongside academic program-credit Interns, pursuant to the Company’s local Cluster guidelines. Any other assignments reasonably assigned to the PC by the MM, OM, or the SVP. Additional Requirements and Responsibilities: Proficiency with computer hardware and software sufficient to complete all job-related assignments, including: Microsoft Products: Word, Excel, PowerPoint, Photoshop, and Outlook. Ability to learn andbecomeproficient in software programs such as, but not limited to: vPromotion, Adobe Audition, Specialty Data Systems and all other Company licensed software Must have a valid Driver’s License and be insurable by Company. Must possess auto insurance that meets the Company’s minimum coverage. Must be able to carry/lift remote and appearance equipment (40 lbs.) Ability to meet deadlines and work effectively with company colleagues. Effective writing and communication skills including remote-meetings (Zoom) and online presentations. Reliable: to be on time, to meet commitments, to do what you say you’ll do. Neat and groomed appearance. Ability to set up tents, banners, signs as trained and directed. Ability to set up electronics, staging, and signage as trained and directed. Must be available to work events that may be scheduled seasonally on some evenings, Saturdays, Sundays, and holidays. Proficient in Social Media platforms: Facebook, Instagram, Threads, “X” and TikTok. The immediate supervisor of the Chico Cluster Promotion Coordinator will be the Chico Cluster MM. Close co-ordination is expected between Employee and all Company personnel, with particular emphasis on communications and co-operation with the Cluster MMs, OMs, PDs, PAs and all Engineering and Business Office personnel. PC Recommended 40 Hour Week Breakdown Mon-Sat (or Some Sundays) Regular Meetings: 1 Promotion Meeting 1 Hour 1 Weekly 1-1 Meetings with MM 1 Hour 1 Weekly 1-1 Meetings with OM 1 Hour Special Programming Meetings 1 Hour NTR & Event, Special Project Meetings 3 Hours Scheduling, Execution, Tasks related to Contests, Events & Appearances 24 Hours Public Service PSA & Community Calendar Activities: 2 Hours Processing, scripting, and scheduling Promotion Programming Audience Activities: On-Site visibility (programming brand visibility) 5 Hours Weekly Sample Schedule (40 Hours) M-F 7 hours 9:00am-1:00pm Meetings 1:00pm-2:00pm Lunch Break 2:00pm-5:00pm Promotion Activities, Remotes and Tasks Sat 5 hours 9am-2pm Remote(s) Setup/Execution/Take Down/Equipment Maintenance/Office Tasks (Varies, may pull additional hours from Mon-Fri to be within 80 hours per 2-week pay period Sun or Holidays (Some Weeks) (Seasonal, may pull additional hours to eliminate some day(s) from Mon-Fri to be within 80 hours regular time per 2-week pay period. #J-18808-Ljbffr