Photo Sample Coordinator

Brief Description JOB SUMMARY Behind every great photo shoot is someone making sure the right product is in the right place at the right time. As our Photo Sample Coordinator, you’ll manage the flow of merchandise samples through the photo studio, from arrival and inventory tracking to shoot preparation and return. Your organization and attention to detail will help ensure products are ready when needed and keep our fast-paced creative productions moving smoothly. You’ll work closely with Stylists, Producers, Design, Merchandising, and other creative partners to coordinate samples and support photography for catalogs, eCommerce, and marketing. If you enjoy creating order, managing details, solving logistical challenges, and being part of a collaborative creative environment, this role offers a unique opportunity to play an important part in bringing the Weissman brand to life. JOB TITLE Photo Sample Coordinator LOCATION On-Site (St. Louis, Missouri) About Us For more than 60 years, Weissman has helped performance creators bring their visions to life. As a third-generation, family-owned company and a leader in the dance industry, we design and deliver beautiful, high-quality costumes, dancewear, and accessories that support dancers and the people who inspire them through every step of the journey from practice to performance. What makes Weissman special is the people behind the product. Our work brings together creative thinkers, technical experts, problem solvers, and collaborators across design, merchandising, product development, sourcing, marketing, sales, operations, and more. Because so much of what we do happens under one roof, our teams have the opportunity to work closely across functions, see ideas become reality, and understand how their individual contributions connect to our customers and the performers who ultimately take the stage. Our culture is grounded in curiosity, collaboration, accountability, and a willingness to keep getting better. We believe people with purpose are unstoppable, information fuels growth, and innovation sets us apart. We encourage our employees to ask questions, share ideas, take ownership of their work, and challenge what’s possible. Whether you’re developing a new product, improving a process, solving a customer need, or supporting the people who make it all happen, there is an opportunity to make an impact here. At Weissman, our customers are center stage in everything we do. We’re proud of our history, energized by where we’re going, and committed to building an environment where talented people can learn, contribute, grow, and do meaningful work together. Responsibilities Receive, log, label, and track incoming product samples from Design, Merchandising, vendors, and other partners. Maintain accurate sample inventory and product information within ShotFlow or other studio tracking systems. Organize samples by brand, collection, category, shoot date, and production priority to support efficient studio workflows. Pull and prepare merchandise for upcoming photo shoots based on shot lists, styling requirements, and production schedules. Prepare garments for photography, including steaming, tagging, organizing, and confirming required sizes, colorways, and SKUs are available. Partner with Stylists and Producers to confirm product selections, priorities, timing, and readiness for upcoming productions. Track sample usage and movement throughout the production lifecycle, maintaining accurate records as merchandise moves between teams and shoots. Coordinate the timely return of borrowed and development samples to Design, Merchandising, vendors, and other appropriate partners. Maintain an organized sample room, storage system, racks, studio prep areas, and other back-of-house production spaces. Support day-to-day studio operations by assisting with rack setup, locating samples, communicating missing or delayed product, and responding to changing production needs. Qualifications Education Associate’s or bachelor’s degree in Fashion, Merchandising, or a related field preferred. Experience 1 to 3 years of experience in fashion retail, product coordination, studio operations, inventory management, or a related environment preferred. Experience handling, organizing, or tracking merchandise or product samples in a fast-paced environment is preferred. Experience supporting photography, eCommerce, fashion, merchandising, or other creative production environments is a plus. Knowledge, Skills + Abilities Strong organizational and inventory management skills with the ability to maintain accuracy across a large volume of merchandise. Exceptional attention to detail and commitment to product and inventory accuracy. Ability to manage multiple priorities and respond effectively to changing production schedules and needs. Strong communication and collaboration skills with the ability to work effectively across Creative, Design, Merchandising, and other teams. Ability to work efficiently and stay organized in a fast-paced studio and production environment. Strong problem-solving skills with the ability to identify missing products, timing concerns, and other issues that could impact production. Ability to organize merchandise by brand, collection, category, shoot date, and production priority. Comfortable handling merchandise inventory and performing the physical activities associated with organizing and moving product samples and racks. Familiarity with ShotFlow or similar product, sample, or studio management systems preferred but not required. Dependable and proactive approach to supporting production schedules, maintaining organized workspaces, and ensuring samples are ready when needed. WHAT DO WE OFFER? We believe great work starts with supporting our people. As a full-time Weissman employee, you’ll have access to a comprehensive benefits package designed to support your health, financial well-being, time away from work, and continued growth. Health + Wellness: Medical, dental, and vision coverage, including company-paid vision insurance for employees and eligible dependents and a company-funded Health Reimbursement Arrangement (HRA). Financial Security: 401(k) retirement plan with a company match, plus employer-paid life, AD+D, Short-Term Disability, and Long-Term Disability benefits. Paid Time Away: 88 hours of PTO upon hire, increasing with tenure, plus Short Notice PTO and nine company-paid holidays. Family Support: Paid parental and adoption leave for eligible employees. Learning + Career Growth: Professional development through the Momentum Series, Weissman Learning Studio, unlimited LinkedIn Learning, Career Pathways, tuition reimbursement, and certification assistance. Employee Assistance Program: Free and confidential resources for employees and household members, including counseling, financial planning, legal assistance, mental health resources, and personal growth support. Competitive Compensation: A Market-Plus compensation philosophy designed to target pay above the market median while recognizing performance, internal equity, and individual impact. Weekly Pay: Employees are paid every week. #J-18808-Ljbffr Weissman