Licensing Specialist

Licensing Specialist

Are you ready to build your career by joining an international fire and alarm protection company? If so, our client is hiring a Licensing Specialist. Position Type: Contract, Onsite.

Required:

• Education: Associate's or Bachelor's degree in Business Administration, Legal Studies, Public Administration, or a related field (or equivalent work experience).
• Experience: 2+ years of experience in regulatory compliance, licensing administration, paralegal support, or corporate governance.
• Technical Skills: Proficiency in Microsoft Office Suite and experience utilizing licensing databases or government online portals. Smartsheet is a plus.
• Soft Skills: Exceptional attention to detail, strong organizational abilities, and clear written and verbal communication skills.

Responsibilities:

• Manage, obtain, and renew all required federal, state, and local business licenses, registrations, licensing permits, and tax receipts.
• Act as the primary liaison between our company and regulatory agencies, ensuring full compliance and preventing operational disruptions.
• Research and Compliance: Research and interpret licensing laws, zoning regulations, and tax requirements at the state, county, and municipal levels for both new and existing business locations.
• Application Lifecycle Management: Prepare, submit, and track business license applications, renewals, and professional credentials from submission through final approval.
• Agency Communication: Serve as the primary point of contact for city, county, and state licensing authorities, addressing inquiries, and resolving compliance or deficiency notices.
• Documentation & Recordkeeping: Maintain an up-to-date, centralized database of all active licenses, license numbers, renewal dates, and associated fees using internal systems or compliance tracking software.
• Cross-Functional Support: Collaborate closely with the Legal, Finance, and Operations teams to gather information or documents relevant to licensing.
• In-Office Functions: Scan and process incoming mail and send out paper application packets, as needed, via FedEx.