Grants and Contracts Admin II

Grants And Contracts Admin Ii The department of pharmacology and physiology is a research-intensive basic science department with over $11m in total extramural funding. The department also manages the basic science pre- and post-award sponsored research activities for the department of anesthesiology and perioperative medicine in a business center format. The grants and contracts admin ii is responsible for the management of post-award sponsored research activities for numerous research accounts, start-up accounts, and other institutional accounts (e.g., operational, endowment, gift, plant, core facility, etc.) and the assisting of pre-award duties along with the manager, grants management. Knowledge, review, and adherence to institutional and sponsor policies is a critical component in the pre- and post-management of sponsored research projects and essential to the functional responsibilities of the grants and contracts admin ii position. The grants and contracts admin ii will work closely with the departmental manager, grants management and will be responsible for administrative activities such as data entry, account reconciliation, and report preparation. There will be significant autonomy and direct contact with faculty/investigators and other laboratory personnel, funding sponsors, subcontractors, orpa, oracs, purchasing, hr, audit, and other university departments/units. Typical sponsors include national institutes of health, new york state, american heart association, and numerous other foundations and corporate sponsors. Essential functions post-award grant management pre-award the grants and contracts admin ii will independently develop draft budgets during pre-award stage for proposals, subcontracts, sponsored research agreements, collaborative research agreements, etc. under the direction of the manager, grants management. Oversight of faculty portfolios the grants and contracts admin ii will provide oversight of various ledger accounts, projection of spending patterns, and meeting/advising investigators concerning fiscal matters on their grants, as well as participation in audits. Financial reporting the grants and contracts admin ii will independently develop and analyze specialized financial reports and spreadsheets as needed to assist the chair, leadership team, principal investigators/faculty, and other researchers in the appropriate review of ledgers and other financial reports required by sponsors, auditing, or the dean's office. Grant close-out the grants and contracts admin ii will prepare projections of encumbrances and expenditures and analyze as necessary, such as for accuracy, allocability, and reasonableness of costs, for close-out of accounts, and adherence to agency guidelines. Monthly ledger analysis (5%) analyze and monitor monthly ledgers, reconcile charges with urgems. Identify discrepancies, problems or errors and make corrections with appropriate central administrative or service department. Participation in university user groups/liaison with university departments (5%) liaison with orpa, oracs, accounts payable, purchasing, hr, auditing, and other service departments, as well as funding agencies. Represent department on committees, teams, and participate fully in professional development activities of departmental staff. Perform a variety of administrative and routine duties in support of departmental operations. Duties include, but not limited to copying/scanning, and filing ledgers and support documentation, payroll review and approval, and assistance with department functions. Minimum education & experience bachelor's degree in accounting and or equivalent required or combination of education and experience. 3 years' experience in an accounting and/or post-award administrative position required knowledge, skills and abilities willingness to train staff, share information and knowledge, and assist on special projects and other-related duties. Requires strong computing skills (word, access, excel), communication skills (including written communication) willingness to learn and adapt to new systems and changes in institutional priorities and policies. Advanced knowledge of university accounting system, institutional and sponsored policies and practices, particularly related to allowable and unallowable costs, and experience with urgems, iora, workday/urfinancials, myurhr preferred. Licenses and certifications successful candidate will need to attend clasp training and maintain certification. #J-18808-Ljbffr University of Rochester