Police Records Supervisor

Police Records Supervisor

Exercises supervision over the Records Bureau of the Police Department. An employee in this class is responsible for planning, assigning, training and supervising employees engaged in a variety of maintenance, compilation, retrieval and distribution of official City documents and information. Work involves responsibility for establishing standards of production, developing work-flow processes to ensure maximum effectiveness, organizing staff to meet peak workloads, revising office procedures in accordance with changes in regulations and policies, and the training and supervision of clerical personnel engaged in the day-to-day details of work operations. An employee in this class must have a working knowledge of computer applications and is required to solve unusual problems as well as to assume responsibility for effects of decisions taken. The Police Records Supervisor is supervised by an administration employee who reviews work through conferences and by results obtained.

• Supervises and trains employees who are engaged in processing of police reports and releasing information to the proper authority.
• Exercising functional control over records personnel in the Records Bureau;
• Prepares analytical reports as requested by department members, citizens or other law enforcement authorities;
• Supervises the purging and destruction of records in accordance with state law;
• Prepares budget requests relating to the functions of the Bureau;
• Supervises the entry of personnel data and court case inquiring in the Metro-Dade County Courts computer system;
• Submits Uniform Crime Reporting (UCR) or National Incident Based Reporting System (NIBRS) data to the state;
• Responsible for employees who supervise the maintenance and indexing of crime reports and records of criminals
• Responsible for the National Crime Information Center and Florida Crime Information Center procedures used by the Records and Identification Bureau
• Supports and trains law enforcement personnel with proper report writing
• Performs the same functions as a Records Technician.
• Performs other related duties as required

High school graduation or GED, plus considerable clerical experience in a police department, some of which shall have been at a supervisory level. OR An equivalent combination of training and experience which provides the required knowledge, skills and abilities. DESIRED QUALIFICATIONS In addition to the required minimum qualifications:

• Bilingual (English-Spanish, English-Creole) preferred

Participates in and supervises the preparation of comprehensive statistical reports sent to County, State and Federal law enforcement agencies; Works with Court personnel and other law enforcement agencies involving problems of mutual interest Supervises the maintenance of petty cash fund and monies collected for services rendered; Testifies in court as custodian of the records; Does related work as required Comprehensive working knowledge of computer applications, including but not limited to, Excel and Word Ability to establish and maintain complex computer entry system Comprehensive knowledge of the organization, procedures and practices of the Records Bureau, particularly with respect to data entry and releasing of information Good knowledge of office practices, procedures and equipment Good knowledge of police objectives and procedures and of Federal and State law enforcement agencies and their records operations Ability to establish and maintain complex filing systems Ability to plan, organize and supervise the activities of subordinates performing a variety of duties Sound judgment in making decisions in accordance with laws, ordinanaces, regulations and departmental policies and procedures. Ability to establish and maintain effective working relationships with subordinates, public officials, other employees and the public