Office Administrative Assistant (OAA)

Office Administrative Assistant (OAA) Fort Smith Public Schools Orr Learning Academy - Fort Smith, Arkansas. Open in Google Maps. Job Details Job ID: 5806525 Application Deadline: Jul 05, 2026 5:00 PM (Central Standard Time) Posted: Jun 29, 2026 5:00 AM (UTC) Starting Date: To Be Determined Job Description POSITION TITLE: Office Administrative Assistant (OAA) FLSA: Non-Exempt REPORTS TO: Building Principal TERMS OF EMPLOYMENT: A full contract for this position is 215 days, with benefits as specified in employee contract. Contract will be prorated based on the actual start date. BEGINNING: July, 2025 LOCATION: Orr Learning Academy District Values We will always put student needs first. We believe relationships matter. We expect accountability. We operate with transparency. We prioritize student and staff safety. Qualifications High school diploma or equivalent required Educational office training preferred Strong computer skills and proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides) Strong organizational and interpersonal skills Essential Job Functions Greet and direct visitors to the appropriate locations. Prepare requisitions for orders. Assist with the scheduling and management of the principal’s appointment calendar, if applicable. Check in/out all substitute teachers, if applicable. Monitor attendance for employees and students. Maintain and update records, including invoices, receipts, and expense reports. Organize and file documents in a systematic and easily retrievable manner. Verify data for accuracy and completeness, identifying discrepancies for correction. Prepare daily receipts and deposits; reconcile monthly expenditure reports. Open, sort, and distribute interoffice and regular mail. Prepare items for staff orientation and staff handbook. Input data for recordkeeping in multiple software systems. Respond written and verbal inquiries from a variety of internal and external sources for the purpose of providing information and/or direction. Monitor copy and fax machines, and telephones, place service calls as necessary. Coordinate events and preparation of registration, Parent Orientation, and Parent/Teacher Conferences. Produce brochures, handbooks, notebooks, flyers, and meeting agendas. Type administration’s correspondence, reports, process evaluations, do general filing and typing. Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district. Assist in preparation of building staff emergency phone list. Collect money for student fines, clubs, classes, fundraisers, etc. Process collection of returned checks. Attend meetings/trainings as required by administration. Maintain building directory and Parent Link. Maintain confidentiality. Present and communicate in a professional manner. Assist in addressing audit findings and implementing recommendations. Ensure compliance with district policies and state regulations. Collaborate with other departmental staff to streamline processes and improve overall operations. Supervise students during the assigned working day, if needed. Demonstrate the ability to maintain positive professional working relationships with others. Maintain emotional control under stress. Other duties as assigned by administration. Other Job Responsibilities Must have the ability to lift at least 20 pounds occasionally. Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or the shoulders, bending, squatting. Job Requirements Citizenship, residency or work visa required Contact Information Jennifer Six , Human Resources Specialist HUMAN RESOURCES Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr