Senior Administrative Assistant

Senior Administrative AssistantWHO ARE WE? JFC connects our community, solves big problems, and stewards community resources. We welcome all cultural backgrounds and faiths including those of every socioeconomic status, race, gender, national background, sexual orientation, gender identity, and physical, mental, and developmental ability. Grounded in Jewish values, together with you, our volunteers, and partner organizations, we support the vulnerable, nurture connections with Israel and Jewish communities globally, and protect and energize Jewish life. We feed the hungry, comfort the sick, care for elderly, and educate our youth. We are your community's organization problem-solvers and opportunity-makers, committed to ensuring the strength and quality of Jewish life for our children and our children's children.POSITION SUMMARYThis is a full-time, in-office, hourly position reporting to the Accounting and Finance Manager, who oversees centralized processes. The Senior Administrative Assistant supports multiple departmental employees across a wide range of tasks, handles confidential and time-sensitive material, and responds promptly to ad hoc requests. The role requires familiarity with a variety of administrative concepts, practices, and procedures, and is based at the JFC office five days a week.ESSENTIAL FUNCTIONSProvide primary administrative support to the Managing Director and all SBS department staffPerform light accounting work, such as customer billing and deposit scanningCreate & Mail monthly and bi-monthly invoices for clients as needed.Maintain vendor records in Bill.com, accounting systems, and databases including onboarding new vendors, collecting W-9s, and updating addresses as neededComplete monthly bank & credit card reconciliations for clients as needed.Assist with planning yearly departmental retreat, including venue, food and activities.Answer phone calls, directing callers to the appropriate person or taking messagesSchedule meetings with volunteers and professionalsCoordinate meeting logistics, including location, agendas, minutes and other materials, copying and distribution, room setup, and food and beverage ordersCoordinate and perform periodic archiving of documents, and manage offsite storage needsFile and retrieve corporate documents, records, and reportsOpen, sort, and distribute incoming correspondence, including mail, faxes, and emailRun departmental errands, including trips to the bank and client locationsMake travel arrangementsPrepare for and greet visitorsSupport accountants with mailings and acknowledgment lettersPurchase office supplies for departmental staffPerform other duties as assignedCANDIDATE SKILLS AND EXPERIENCEExperienced administrator with strong office and project management skillsStrong critical thinking skillsExcellent oral and written communication skillsStrong work ethic, with respect for and adherence to confidentiality expectationsExcellent organizational skills and consistent attention to detailProfessional, pleasant demeanor with outstanding customer service skillsInitiative and ownership of assigned projects and dutiesAbility to multitask, prioritize, and meet deadlinesTeam-oriented approach, upbeat attitude, and enthusiasm for the workAbility to work independently and as part of a team in a fast-paced, high-volume environment, with an emphasis on organization, accuracy, and timelinessAbility to follow standard filing proceduresWillingness to occasionally work extra hoursPOSITION QUALIFICATIONSHigh school diploma or GEDAt least three years of administrative support experienceStrong computer skills, including Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook)Accounting experience a plusExperience with QuickBooks and Blackbaud's Financial Edge a plusBENEFITS WE OFFERRobust Medical, Dental, and Vision insurance with employee health and wellness planTalent Management & Professional Development programs and learning opportunities.Competitive 401(k) program with company match and additional contribution opportunitiesComplimentary single membership to the Mayerson JCC Fitness Center + Discounts to the onsite Café and SpaIncredible Paid Time Off: 15 days' vacation, 12 days of sick, and up to 10 paid Jewish Holidays per year (in addition to federal holidays)F.S.A, Employer Matched H.S.A, life insurance, Voluntary Short-Term/Long-Term Disability Insurance, 529 College Savings Plan, Legal Shield planFun, collaborative, business-casual work environment