Administrative Assistant

Overview The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line. Responsibilities

GENERAL OFFICE CLERK / RECEPTION / SECRETARY

REPORTS TO: DIRECTOR OF NURSING

POSITION QUALIFICATIONS:

High school graduate or equivalent Knowledge of and willingness to learn basic office procedures and use of equipment Willing to learn basic skills required for specific duties

DUTUES:

Maintain confidentiality regarding all agency records Maintain office filing systems, Files all documents appropriately Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate person/department Responsible for keeping copies of all documents stocked Responsible for preparing new admission packets and new employee application packets Prepare new client charts, i.e. print and label Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents to office staff and RN supervisor Gathers, collates and distributes incoming mail as needed Organizes files and supplies Assists with inventory and ordering of office supplies. Organizes and put away all delivered office supplies General housekeeping duties as requested Copy, print and track caregiver in-services for the year Address and send birthday cards and sympathy cards monthly for care givers and clients Greet everyone that comes in the door politely with professionalism Break down, file and audit discharged clients charts Assist HR with needs as necessary (ex. Assist new employee applicant with application process) Bag and maintain stock of gloves for caregivers Other duties as assigned by the Director of nursing/Administrator Qualifications High School Diploma or equivalent 1 year experience in an office environment, preferably in a human services field Proficiency with computer applications and productivity software Attention to detail and professionalism in the workplace Occasional travel may be required #J-18808-Ljbffr Amivie, LLC