Administrative Assistant to the Chief Finance Officer

Administrative Assistant To Chief Financial Officer

The Administrative Assistant to the Chief Financial Officer (CFO) provides high level administrative and operations support to the CFO while coordinating and administering employee benefits for the organization. This position assists with financial office operations, maintains confidential records, supports payroll and benefits functions, and serves as a liaison between employees, insurance providers, and third-party administrators.

Duties and Responsibilities

• Administrative Support to CFO
• Provide direct administrative support to the Chief Financial Officer and finance department
• Prepare correspondence, reports, presentations, spreadsheets, and other financial or administrative documents
• Maintain calendars, schedule meetings and coordinate department activities
• Assist with budget preparation, financial reporting, audits, and data collection
• Maintain and organize confidential financial and personnel records in accordance with district policies and state regulations
• Prepare materials for Board of Education meetings, finance department meetings, and administrative presentations as assigned
• Respond to inquiries from staff, vendors, and the public regarding finance and business office operations
• Assist with purchasing, accounts payable, payroll support, and other business office functions as assigned
• Support special projects and audits as needed
• Employee Benefits Administration
• Maintain current knowledge of employee insurance plans, coverage options, and administrative procedures
• Process payroll benefit deductions, enrollment change, and discrepancy corrections accurately and timely
• Coordinate and maintain Affordable Care Act (ACA) compliance reporting requirements
• Administer employee benefits programs for NERSBA, including enrollment and eligibility management
• Collaborate with district departments regarding employee benefits
• Process monthly insurance payroll uploads and reconcile benefit payment records
• Coordinate COBRA eligibility, required documentation, notifications, and payment tracking
• Prepare and distribute employee exit benefits documentation for departing PCS employees
• Administrative Assistant Functions-General Duties
• Maintain effective communication and positive working relationships with all departments
• Perform additional duties and responsibilities as assigned by the Chief Financial Officer

Knowledge, Skills, and Abilities

• Knowledge of general office management and administrative procedures
• Knowledge of employee benefits administration and payroll processes
• Knowledge of school district finance operations preferred
• Ability to maintain confidentiality of sensitive financial and personnel information
• Ability to interpret policies, procedures, and benefit guidelines
• Strong organizational, interpersonal, and customer service skills
• Ability to communicate effectively both orally and in writing
• Proficiency in Microsoft Office applications, especially Excel and Word
• Ability to establish and maintain effective working relationships with district staff, vendors, and the public

Minimum Training and Experience

• Associate degree in business administration, accounting, finance, human resources, or related field preferred
• Minimum of three years of experience in administrative support, finance, payroll, human resources, or employee benefits administration preferred
• Equivalent combination of education and experience considered

Reports to: Chief Financial Officer

Term of Employment: 12 months

Salary: Pay Grade NC 11

Physical Requirements / Working Conditions

• Occasionally lift up to 10 pounds
• Regularly communicate accurate information verbally and in writing
• Frequent use of computers and standard office equipment
• Ability to remain seated for extended periods during work and meetings
• Ability to move between work locations as needed
• Visual acuity for reviewing and analyzing data and ensuring accuracy
• Hearing ability sufficient for normal conversations and detailed communication
• Work involves data preparation, analysis, and use of advanced office technology
• Work environment is moderately noisy (e.g., typical business office)
• Requires interaction with individuals beyond basic instruction exchange
• Must be adaptable to varying levels of work-related stress