Transportation Secretary I

Transportation Accounting Secretary I

Anthony Wayne Local Schools is seeking qualified applicants to fill the anticipated classified position of Secretary I for the Transportation Office. Internal employees interested in this position should send a letter of interest to Kevin Herman, View email address on click.appcast.io or drop off 9565 Bucher RD, Whitehouse, OH 43571. External candidates (including substitutes) should complete an application in Frontline, Job ID 1198. Applicants must meet all requirements for this position as outlined in the attached job description and the OAPSE negotiated agreement. Posting will remain open until the position is filled.

Secretary I Location: Transportation Office Hours: 8 hours - 9:00 am to 5:00 pm Salary: Per negotiated agreement Contract: 256 contract days The Anthony Wayne School District Board does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or genetic information in employment or the provision of services.

Job Description

Title: TRANSPORTATION ACCOUNTING SECRETARY I File 208T1

Reports to: Transportation Director

Job Objective: Provides administrative-level services that support the effective management of program services.

Qualifications: Valid Ohio Class B CDL with S and P endorsements. Current Ohio Pre-Service Certificate. Participation in a minimum of four hours of transportation related in-service training each year. Knowledge of pupil transportation and school bus repair. Computer literacy, routing software, and spreadsheets. Advanced administrative support skills substantiated by training and relevant work experience.

• Meets all mandated health screening requirements (e.g., negative tuberculosis test, etc.).
• A record free of criminal violations that would prohibit public school employment.
• Embodies high ethical standards and integrity. Accepts responsibility for decisions and conduct.
• Complies with drug-free workplace rules, board policies, and administrative guidelines/procedures.
• Ability to establish working relationships with co-workers and function as part of a cohesive team.
• Commitment to keep current with workplace innovations that enhance personal productivity.
• Demonstrates proficiency in the use of computer software associated with the assignment.
• Ability to conceptualize, evaluate, prioritize, and solve complex problems independently.
• Ability to interact comfortably and confidently with the public. Congenial telephone etiquette.
• Consistently dependable and flexible. Accepts new responsibilities/assignments willingly.
• Proficient in office protocols, data entry, spelling, proofreading, and the correct use of grammar.
• Record maintenance skills. Ability to accurately compute and record mathematical data.
• Energetic self-starter. Thorough, gives careful attention to details and effective customer-service.

Essential The following are typical work responsibilities. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

Functions: Assists in managing day to day department operations, including, but not limited to: monitoring fuel usage and preparing monthly fuel invoices to outside entities, managing payment in lieu of transportation, calculating time sheets and submitting weekly payroll records for the department, assists in maintaining department budgets and documentation of expenditures, maintaining vendor files, maintaining supply and equipment accounts, preparing Board of Education agenda items related to transportation, maintaining school calendars in Google. Assists in keeping the department compliant with Ohio Pupil Transportation operation & safety rules. Attends at least one transportation in-service each year. Serves as bus radio dispatcher. Maintains general knowledge using routing software. Maintains general knowledge of scheduling trips. Maintains general knowledge of securing substitute employees. Maintains general knowledge of processing employee documents. Maintains general knowledge of processing red light violations. Maintains general knowledge of managing seating charts and daily documentation sheets. Provides administrative-level support services. Uses independent judgment to manage job responsibilities. Organizes resources to carry out assignments. Plans and implements strategies to accomplish tasks within adopted time-frames. Keeps administrators aware of work progress and pending deadlines. Advances the district's professional image. Maintains open/effective communications. Uses problem-solving techniques to tactfully address and resolve questions/concerns. Refers district policy interpretation questions to administrators. Supports community participation in school-sponsored activities that enhance student learning.

Facilitates teamwork. Seeks clarification when expectations or procedures are unclear. Helps resolve problems. Promotes a safe, efficient, and effective work/learning environment. Prepares computer documents. Maintains a systematic filing system that supports the efficient retrieval of records. Performs back up procedures to safeguard electronic/digital information. Prepares timely paperwork. Collects, formats, and edits information. Verifies the accuracy of data. Keeps informed about program/procedure changes. Routinely interacts with all departments and program services to ensure complete communications. Greets and assists office visitors. Answers/directs phone calls. Takes messages. Manages calls efficiently. Ensures that the telephone is not left unattended when temporarily leaving the office. Assists in maintaining department calendar, all school district calendars, non-public school calendars and trip calendars in Google. Composes and prepares routine correspondence, memos, notes, emails, etc.

• Discards archived documents following the board-adopted records retention/disposal schedule.
• Maintains the confidentiality of privileged information.
• Cross-trains with other office staff and assists with unexpected/urgent situations as needed.
• Participates in staff meetings and professional growth opportunities as directed.
• Takes precautions to ensure safety. Watches for conduct/situations that may indicate a problem.

Works with supervisors to manage or eliminate risk factors. Reports suspected child abuse and/or neglect to civil authorities as required by law. Strives to develop rapport and serve as a positive role model for others. Maintains a professional appearance. Wears work attire appropriate for the position. Performs other specific job-related duties as directed.

Abilities The following personal characteristics and skills are important for the successful performance of assigned duties.

Required: Demonstrates professionalism and contributes to a positive work environment. Effectively uses active listening, observation, reading, verbal, nonverbal, and writing skills. Maintains an acceptable attendance record and is punctual. Anticipates time constraints. Manages tasks efficiently to meet deadlines. Reacts productively to interruptions and changing conditions. Maintains proficiency with Google applications. Strong written (grammar, spelling and punctuation) and verbal communication.

Ability to work cooperatively and respectfully.

Ability to multi-task effectively in a rapid paced environment.

Highly organized with accurate record-keeping and filing skills.

Familiar with operations for voice-mail, e-mail, and standard office machines. Demonstrates reliability, timeliness and good attendance.

Working Safety is essential to job performance. Employees must exercise caution and comply with standard safety regulations and district procedures when involved in the following situations:

• Operating a school bus or van in the event of an emergency.
• Balancing, bending, crouching, kneeling, reaching, and standing.
• Exposure to adverse weather conditions and temperature extremes.
• Exposure to blood-borne pathogens and communicable diseases.
• Interactions with aggressive, disruptive, and/or unruly individuals.
• Operating and/or riding in a vehicle.
• Performing repetitive tasks quickly.
• Lifting, carrying, and moving work-related supplies/equipment.
• Traveling to meetings and work assignments.
• Using a computer keyboard and monitor for prolonged periods.

Job performance is evaluated according to policy provisions and contractual agreements adopted by the Anthony Wayne Local School District Board of Education. The Anthony Wayne Local School District Board of Education is an equal opportunity employer. This job description identifies general responsibilities and is not intended to be a complete list of all duties performed. This document is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, program/curriculum changes, and unforeseen events.

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